Financial Controller

Almine Rech is an international Art Gallery with locations in Paris, Brussels, London, New York, Shanghai, Monaco (offices) representing modern and contemporary artists.
Almine Rech is currently looking for a Financial Controller. Based in NY, he(she) will be responsible for several aspects of financial management including budgeting/forecasting.
Main responsibilities

• Financial analysis: work with the Gallery Manager in the preparation of monthly and quarterly financial analysis of all company financial statements including:
  • Monthly financial meeting: prepare a monthly review of Year to date P&L (YTD P&L), perform YTD P&L comparison and explain significant variances. Review with the Gallery Manager and Bookkeeper the aged receivables / aged payables, bank balances, inter gallery balance account.
  • Profit & Loss statements for exhibitions, art fairs, and other special projects. Monitor and report on gallery exhibition and art fair budgets vs. real to Finance and Data Controller & Global Managing Director.
  • Elaboration of yearly budget with the Gallery Manager and Cclculate / explain variances from the budget.
  • Cost control : ensure continuing control and identify potential cost-cutting.

• Financial Management: work with the Gallery manager in the management of AP / AR ; reconcile cash flow and bank account balances for cash flow through active management of payables and receivables, manage the chart of account; reviews purchase orders, quotes and approving invoices.

• Tools development: develop and manage financial models to automate all reporting functions and enhance financial management and data reporting.

• Payroll administration support: review and approve bi-weekly payroll and pension plan contributions.
• Establish sales commission calculations, reconciling with management.
• Support Bookkeeper in monthly bank and credit card reconciliations.
• Support Bookkeeper with conducting periodic reconciliations of all accounts to ensure their accuracy.
• Provide clerical and administrative support to management as requested.
• Verbally confirm vendor, artist and client wiring instructions.
• Verbally confirm or provide credit card details for payment.
• Generate shipping reimbursement invoices and confirm receipt of payment.
• Create Square links for shipping reimbursement invoices via credit card.
• Answer questions related to reinvoicing or sales tax prior to GM involvement.
• Ensure correct internal finance administrative processes are followed and suggest any areas of improvement.
• Organize travel receipts for refunds and populate actuals into budget template.
• Enter production costs and advisor commission fees into database.
• Assist with populating Exhibition and Art Fair P&L templates.
• Assist with populating IT budgets and ordering assets and equipment.
• Assist with the request of 1099s.

• Bachelor degree in accounting, finance, business administration or equivalent business experience.
• At least 3 to 5 years' experience in a similar position.
• Good knowledge of accounting US GAAP.
• Good knowledge of QuickBooks Online, accounting softwares and finance automation tools.
• Advance use of Excel.
• Tech-savvy profile highly appreciated.
• Autonomy and strong communication skills.

• $50,000 to $70,000 per year.