Finance Technician

The City of Crescent City is seeking a Finance Technician.

This position is classified as confidential. Under general supervision, performs all activities necessary to process Accounts Payable and Payroll.

Payroll duties include processing full payroll, maintaining related records, filing tax and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, preparing W2 and other reports and forms, and preparing special reports and analysis for management.

Accounts Payable duties include processing invoices, verifying accuracy and compliance with established purchasing procedures, preparing checks, preparing 1099 and other reports and forms, and maintaining records.

Duties include, but are not limited to the following:

Payroll: Maintain time and attendance records, compute wage and overtime payments, calculate and record payroll deductions; review payroll submissions for compliance with applicable federal and state regulations and Memorandums of Understanding with City employee bargaining groups; establish and maintain employee payroll records; communicate payroll or benefit issues or discrepancies to department heads, supervisors, and employees; process all payroll and payroll-related warrants and direct deposits; prepare and file all payroll-related tax reports; prepare and submit various payroll reports and audits as required; prepare, process and submit W-2 forms annually; maintain all payroll-related benefit records including vacation/sick leave and leaves of absence; prepare and process various benefit-related payments; maintain records of and administer local, state and federal mandated employee benefit/deduction requirements; prepare and process payments to benefit providers; establish and maintain payroll and benefit records for volunteer fire department; reconcile subsidiary payroll ledger and general ledger accounts.

Accounts Payable: Review invoices, documents, and payment authorizations for accuracy and compliance with City purchasing policies; post invoices to accounts payable system; prepare and mail warrants; prepare and maintain accounts payable documents and files, including electronic files; review vendor statements and follow up with vendors and/or City staff to resolve discrepancies; respond to vendor inquiries; prepare warrant lists for City Council approval; prepare 1098 and 1099 forms annually; report 1099 vendors to EDD as required.

Other: May perform or serve as backup for employee benefit administration, including setting up and overseeing open enrollment of health plans, administering COBRA and employee flexible benefit plan, and enrolling, changing, or terminating employee benefits as necessary; prepare reconciling journal entries as necessary; maintain confidential records; provide information and analysis to City management as requested, including confidential items; prepare reports and analysis for year-end audit and other reports as requested; serve as relief for Account Clerk I and Account Clerk II positions as required; perform other related work as required.

KNOWLEDGE & ABILITIES:

Knowledge of:

• Methods, principles, practices, terminology and documents used in payroll, bookkeeping and financial accounting work;
• Generally accepted accounting practices and principles;
• Governmental accounting practices and procedures, fund accounting and fiscal management;
• Modern office methods, practices, procedures and equipment, including filing systems, letter and report writing;
• Proficiency with payroll, spreadsheet and word processing software and knowledge of applicable state and federal labor laws and regulations.

Ability to:

• Organize, prioritize and coordinate work activities and meet critical deadlines;
• Perform difficult and complex financial and clerical work requiring the use of independent judgment and initiative;
• Interpret, explain and apply applicable laws, codes, regulations and policies;
• Understand and execute oral and written instructions and apply guidelines to varied situations;
• Communicate effectively, both orally and in writing, in the English language;
• Maintain records, analyze data and prepare accurate reports;
• Proficiently use applicable accounting, spreadsheet and word processing software applications, including working in Microsoft Office in a Windows environment;
• Make mathematical and financial calculations rapidly and accurately;
• Maintain good working relationships with employees, co-workers, benefit providers, other agencies and the general public;
• Use discretion in handling confidential matters and materials.

SUPERVISION: This position is supervised by the Director of Finance. This position has no supervisory responsibility.

Interested applicants please Apply today! The City of Crescent City makes reasonable accommodations for the disabled. Individuals requiring any accommodation in order to participate in the selection process must inform the Human Resources Department in writing no later than the final filing date stated in the job announcement.

Note to Applicants
Please make sure your resume and online application can demonstrate your skills and abilities as well as how you meet the minimum qualifications as described in this posting. The City's talent mission is to recruit, hire and retain the best qualified and most diverse workforce possible. The City of Crescent City is an equal employment opportunity employer. Our policy is not to discriminate against any applicant or employee based on race, color, sex, religion, national origin, age, disability, pregnancy, military/veteran status, marital status, genetic information, gender identity, sexual orientation or any other basis protected by applicable federal, state, or local laws.

The City also prohibits harassment of applicants or employees based on any of these protected categories.