Part-Time Payroll/Finance Technician

GUAJOME SCHOOLS

CLASSIFIED JOB DESCRIPTION

TITLE OF POSITION: FINANCE/PAYROLL TECHNICIAN

A. Primary Function: Perform all responsible payroll duties related to Guajome Schools; process payroll and related records for all classified, certificated, and hourly employees; perform a variety of technical accounting duties related to the preparation, maintenance, and review of financial records and accounts.

B. Directly Responsible To: Classified Coordinator

C. Status: Non-exempt

D. Assigned Responsibilities:

1. Process payroll and related records; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, and insurance and maintain records of deductions; verify and input data and volunteer deductions for employee benefits and employee status; input W-4 information.

2. Code timesheets and prepare for payroll input.

3. Process and track employee leave, sick time, and related records.

4. Monitor changes in payroll data; prepare changes, corrections, or adjustments as necessary; notify proper authorities.

5. Prepare employee year end W-2’s.

6. Maintain confidential records of individual earnings, deductions, and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates, and related data.

7. Respond to questions or complaints from employees, management, and outside agencies regarding pay, deductions, sick leave, and other payroll information; and questions regarding interpretation of laws, regulations, contracts, Guajome policies, and payroll and/or accounting procedures.

8. Assist the Account Specialist with projected budgets and spreadsheets for assigned programs; prepare and monitor budget revisions; code budget accounts.

9. Does financial reconciliation and posting.

10. Sort and distribute paychecks according to established procedures and guidelines.

11. Prepare and maintain payroll files and records/documents relating to work performed.

12. Process payroll-related sections of various employment verification forms.

13. Perform technical finance duties in support of the Guajome Business Office.

14. Prepare complete financial statements assuring proper financial controls and practices in conjunction with accepted accounting principles.

15. Prepare and maintain a variety of financial and accounting records, ledgers, and reports; maintain a variety of files.

16. Provide information to Guajome personnel regarding various financial records, budgets, accounts, and programs.

17. Prepare and review expense transfers; input transfer data into computer and verify for accuracy.

18. Prepare financial, payroll, statistical, and analytical reports as mandated by County, State, and Federal agencies.

19. Manage specialized accounting tasks for student body accounts, ensuring compliance with ASB policies and procedures and accurate financial record-keeping.

20. Collect, receipt, and deposit monies for various student functions and activities, maintaining accurate financial records and reports.

21. Distribute funds, reconcile accounts, process checks, and prepare purchase orders to support student body activities.

22. Communicate with stakeholders including suppliers, vendors, parents, and administrators regarding financial procedures and matters related to student activities.

23. Perform other clerical duties in support of office activities.

24. Perform related duties as assigned.

E. Knowledge and Abilities:

KNOWLEDGE OF:

• Payroll, accounting, and fiscal systems, policies, procedures, and practices.

• Payroll, accounting, and fiscal operations.

• Modern office practices, procedures, and equipment.

• Record keeping techniques.

• Organization, operations, policies, and objectives of the organization.

• Oral and written communication skills.

• Interpersonal skills using tact, patience, and courtesy.

• Operation of a personal computer.

• Technical aspects of field of specialty.

• Mathematical computations with speed and accuracy.

• Audit procedures.

ABILITY TO:

• Perform complex, professional, and technical payroll and accounting work involved in the preparation and maintenance of financial records.

• Maintain a variety of payroll and financial records, accounts, and funds.

• Analyze and resolve problems and draw accurate conclusions.

• Prepare clear and accurate financial statements.

• Work independently with little direction.

• Perform specialized accounting and financial record keeping duties to assure accurate accounting of financial accounts.

• Analyze situations accurately and adopt an effective course of action.

• Meet schedules and time lines.

• Plan and organize work.

• Work confidentially with discretion.

• Communicate effectively both orally and in writing.

• Read, interpret, apply, and explain rules, regulations, policies, and procedures.

• Operate a variety of office machines including typewriter, calculator, and computer.

• Establish and maintain cooperative and effective working relationships with others.

F. Education and Experience:

Any combination equivalent to: graduation from high school and two years of college-level training in specialized coursework in accounting, bookkeeping, or related field and a minimum of two years responsible working experience in a school accounting, payroll, business, or in a finance department.

G. Working Environment:

Office environment.

Physical Abilities:

Seeing to read, review, and assure accuracy of financial documents, statements, and reports. Dexterity of hands and fingers to operate a computer keyboard. Sitting for extended periods of time

Job Type: Part-time

Pay: $26.34 - $37.06 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift

Work setting:

• Office
• School

Ability to Relocate:

• Vista, CA 92083: Relocate before starting work (Required)

Work Location: In person