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Finance Systems and Compliance Coordinator
Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here – join us today!
Sugar Grove Campus
Full-time Support Staff
Hybrid Option: Yes
Waubonsee Community College promotes diversity in faculty, staff, and student recruitment and is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.
The Finance Systemsand Compliance Coordinator reports to the Assistant Vice President of Finance. This position is responsible for projectmanagement for the Finance Department, prioritizing potential projects andseeking out opportunities for process improvement. This role also administersthe finance information system database and related systems, performs internalaudit functions, and provides the assistance to users for a variety of financeprocesses. The Finance Systems and Compliance Coordinator is responsible forthe research, review, and recommendation of a course of action to meetcompliance requirements and best practices for financial functions andbalancing competing demands of these requirements.
Responsibilities
Serve as the financesystem administrator. Decide when to dosystem upgrades, configuration, and appropriate levels of security and accessto maintain proper internal controls and protect sensitive information. Assist Financestaff in building, maintaining, and operating the finance information systemsdatabase and all peripheral systems that integrate with the finance software.
Collaborate withInformation Technology (IT) as a liaison between Finance and IT. Request systemchanges and reports from IT for the finance functions.
Supervise financeinformation systems functions, including but not limited to granting useraccess, implementing upgrades and functionality within finance informationSystems and reporting.
Serve as anintegral part of the college’s projects, software, and cross-functional teams.Collaborate with them to offer guidance that shapes their thinking and helpsreach a consensus regarding the most appropriate solutions related to meetingbusiness goals and Compliance objectives. Represent the needs and impacts ofthe finance functions and communicate relevant activities to the Finance department.
Serve as theproject manager for finance related projects, evaluating impacts, externalrequirements, and achievable objectives to prioritize these projects.
Monitor processingand maintenance of compliance of the Automatic Clearing House (ACH). Assist Information Technology in financialcompliance with Payment Card Industry (PCI) standards in all formats includingspecial regulations for online transactions.
Monitor financialcompliance with federal and state regulations, including administrative rulesassociated with receipt of federal and state funding. Stay up to date on newand changed regulations and practices to prevent financial fraud, and makerecommendations on how to meet requirements, and change processes as necessary.
Serve as aninternal audit function for federal and state financial compliance and forfinancial transactions at the college. Monitor general ledger postings forbudgetary compliance and data integrity.
Verify, approve,and coordinate updates of finance related procedures and documentation.
Independently directcollege employees on how to meet State of Illinois document retentionregulations. Coordinate the submission of the college’s Records DisposalCertificate to the Illinois Local Records Commission and monitor its approval.Approve requests from across the college to move physical records to storage.
Generate andprepare data as necessary to inform decision-making and investigate issues.
Assist end userswith questions and resolve issues in using Finance Systems and processes.
Perform otherduties as assigned.
Qualifications
Bachelor’s degreerequired.
Three years’related experience required, preferably in a higher education setting.
ExcellentMicrosoft Office skills, including advanced Excel skills required.
Advancedexperience with Banner or other Enterprise Resource Planning (ERP) programs andwriting Structured Query Language (SQL) select statements strongly preferred.
Familiarity with accounting policies and procedures required.
Projectmanagement experience required.
Advancedanalytical and problem-solving skills required.
Consultativeskills preferred.
Supervisoryexperience preferred.
Excellent oral andwritten communication, organizational skills, and attention to detail.
Ability to processsensitive data and maintain confidentiality.
Please attach the following documents when applying:
- Cover Letter-Yes
- Resume-Yes
- References-Yes (Can be provided at interview)
- Transcripts-Yes (Can be provided at interview)
Position Details
req1716
Grant Funded: No
Minimum Starting Rate: 68,308
Compensation Type: Salaried
Work Schedule: M-F 8 a.m. - 4:30 p.m.
Work Hours: 40
Testing: No
Targeted Hire Date: 5/20/2024
Special Instructions: Can provide transcripts at interview stage.
EOE, including disability and veteran
