Finance Manager

Arthritis National Research Foundation February 2024

Title: Finance Manager

Classification: Full-time, exempt

Schedule: Permanent

Location: Remote in Orange County or Los Angeles County

The Arthritis National Research Foundation’s (ANRF) mission is to provide initial research funding to brilliant, investigative scientists with new ideas to cure arthritis and related autoimmune diseases. Since 1970, the Arthritis National Research Foundation has funded arthritis research to understand the causes, prevention, and development of new treatments for osteoarthritis, rheumatoid arthritis, lupus, juvenile arthritis, and other autoimmune diseases. ANRF provides arthritis research grants to scientists at major universities and research institutes across America. These two-year arthritis research grants allow these newer scientists to develop their important research to a stage where it can be continued and further supported by other national agencies.

Position

Reporting to the CEO, the Finance Manager, will oversee all aspects of the finances, accounting, and some aspects of human resources for the Foundation. This person will be responsible for the processing of deposits, check requests, vendor payments, entries into QuickBooks and more. The Finance Manager is responsible for the completion and oversight of assigned fiscal and financial tasks.  It is preferred that the Finance Manager have an understanding of human services and non-profit management.

Finance and Accounting Responsibilities

• Oversees all aspects of finance and accounting, including cash management, banking relationships, funding structure and financial planning and analysis.
• Collaborates with CEO and senior staff to lead our annual budget process.
• Ensure compliance with the nonprofit Generally Accepted Accounting Principles (GAAP) and Foundation’s policies and procedures in addition to any other donor or governmental requirements.
• Maintains accurate and complete records, including journals, ledgers, receipts, and invoices.
• Forecasts cash needs to enable movement of funds as needed and supports departmental needs for variance analysis.
• Closes month-end and prepares financial statements in accordance with nonprofit GAAP for organization.
• Compiles monthly department/program reports for leadership.
• Grant management –assist grant managers in proper accounting for grant revenue and expenses.
• Present financial statements, analyses and other finance and operations related topics to the Board of Directors and Finance Committee as necessary.
• Post all accounting transactions and journal entries to accounting software (QuickBooks online).
• Reconcile bank, investment, credit card, and other balance sheet accounts and donor software to accounting system.
• Manages month-end reconciliation and works with the Development Department to maintain accurate financial records of contributions.
• Reconcile the Organization’s Grant Awards.
• Annually prepare and file Forms 1099-NEC/MISC and other tax forms as needed.
• Annually enter Foundation’s operating budget into accounting system.
• Review general ledger monthly for accuracy and nonprofit GAAP compliance.
• Perform final general ledger review, accounting schedules, balance sheet account reconciliations, and prepare and post year-end adjusting journal entries to the accounting system.
• Processes all deposits, check requests, payments to vendors (including ACH payments).
• Generates donor pledge reminders and invoices.
• Update and maintain Financial Policies & Procedures.
• Understand, develop, and monitor accurate and timely accounts receivable and accounts payable systems.
• Facilitate the preparation of Foundation’s financial annual audit and Form 990. Provide requested schedules and documents to CPA firm upon request.
• Receive and process insurance payments as well as issue certificates of insurance.
• Process RDC’s (remote deposit captures) daily or as needed.
• Ongoing assessment of needs and recommendations for strategic impact related to the Foundation’s finance and operations, policy, and procedures, etc.

· Processes semimonthly payroll and prepares all payroll and payroll tax account allocations and related journal entries.

Human Resources Responsibilities

· Collaborates with senior management on issues regarding human resources, including onboarding employees and the provision of benefits.

· Assist CEO in developing policies and managing procedures.

· Responsible for all administrative HR tasks.

· Manages new hire, employee change, employee termination paperwork, and individual state registrations.

Other

• Occasionally work evenings or weekend special events which may require travel.
• Other duties as assigned.

Qualifications:

• 5-10 years of nonprofit accounting experience
• Strong knowledge of GAAP and internal controls
• Familiarity with nonprofit accounting guidance and best practices
• Bachelors in Accounting, Finance, or commensurate work experience. Computer knowledge, proficiency in QuickBooks Online, Excel, Word, Microsoft 365
• Excellent professional written and oral communication skills
• Ability to coordinate working groups, work as a team member and interact frequently with executive management, board, finance and audit committees, outside auditors, staff, donors, etc.
• Ability to communicate in a supportive, accessible, and timely fashion with team members.
• Flexible and a self-starter; able to multitask while also being highly detail oriented.
• Strong work ethic, extreme attention to detail
• Adhere to confidentiality policy as well as follow all company policies and procedures

Candidate Qualifications:

• Eagerness to grow with the position as the Foundation’s needs evolve.
• A proven history and/or commitment to efforts to support diversity, equity, and inclusion.
• Ability to be flexible, to maintain a good sense of humor, and to keep a global perspective.
• Intellectually curious and highly driven to activate innovative approaches to building income for the Foundation’s portfolio.
• Ability to travel, including ~5% overnight travel and travel into the Irvine, CA office if needed.

Additional Information:

• Compensation: Competitive and commensurate with experience. The salary range for this position is $75,000-$85,000
• Available benefits:

Insurance: Health, Dental, Life Insurance, Vision
401(k) Retirement Plan with Employer Match
Paid Vacation
Paid Holidays
Paid Sick time off

Commitment to a Diverse and Inclusive Team:

The Foundation is committed to diversity, equity, and inclusion, and actively invites applications from individuals who identify as a member of a traditionally marginalized and/or underrepresented community.

Essential Functions and Requirements:

The information contained in this job description is intended to convey information about the essential functions and requirements of the position. It is not an exhaustive list of the skills, efforts, duties, responsibilities, or working conditions associated with the opportunity.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• accounting: 5 years (Required)
• Non-profit accounting: 5 years (Required)

Location:

• Orange County, CA (Required)

Work Location: Remote