Finance Director

Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

GENERAL SUMMARY

The Finance Director (FD) of the Village of Yellow Springs, Ohio, is responsible for overseeing compliant financial operations of the Village. This is accomplished through close partnership with the Village Manager. The FD is charged with the oversight and strategic management of a $4.3 million General Fund Budget and $7.8 million in Enterprise Fund Budgets (Electric, Water, Sewer, Refuse) as well as special revenue, debt service, and capital budgets, including preparation of the fiveyear forecast. The FD is responsible for operation of the Utility Billing Office and Accounts Payable & Payroll. The FD supervises four (4) employees. The Finance Director assists the Village Manager, Department Heads, the Mayor, and Council with their respective budgets and oversight.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Communicate and work effectively with other Village employees and customers.

2. Create financial reports, providing information to the target audience. This communication will be tailored in a way that is

understood by each specific audience.

3. Assist the Village Manager and Departments with overall financial planning strategies to include creating an annual budget,

monthly and quarterly reports.

4. Provide strategic analysis and related cost projections to assist with the evaluation of budget options to the Village Manager and

Department Heads.

5. Present information and reporting to a variety of internal and external audiences, verbally and or in writing.

6. Provide information and data upon request of the Village Manager and Council. Cash basis accounting used

7. Collect fees accordingly as needed, maintaining proper controls related to managing cash as needed

8. Reconcile accounts within 30 days of end of accounting periods.

9. Assist in completing necessary forms and maintaining records to ensure compliance with local and state requirements

10.Draft Supplemental and Transfer legislation as needed

11.Assist all staff with the use of the SSI system for financial management

12.Supervise four (4) clerical staff

13.Prepare for and facilitates successful annual state audit

14.Attend training workshops and staff meetings as needed

15.Attend council meetings as needed

16.Develop 5-year project revenue streams

17.Perform other duties as assigned

Required Minimum Education and Experience ?

-Bachelor’s degree in accounting/ finance or combination of applicable education and experience ?

-5+ years financial management and control experience to include strategic analysis in a government and/or public finance position -Customer service ?/ Supervision of employees / Presentation of information to internal and external audiences

Preferred Minimum Experience ?

-In depth knowledge of accounting software and municipal accounting principals ?

-State Audit Preparation / Payroll management / Accounts payable and receivable /?Utility billing – Authority Utility / SSI software

(VIP) COMPETENCIES

-The employee's performance will be evaluated based on the following competencies. 1) Job knowledge; 2) Ability to produce needed financial reports in a timely manner, 3) Ability to effectively present information verbally and in writing, to a variety of internal and external audiences; 4) Ability to manage a utility billing department, 5) Favorable state audit reports, 6) Ability to work as a team with Village Manager and Department Heads, 7) Strong work ethic

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: ?

-Principles of accounting, government accounting and auditing standards, practices and legal regulations governing municipal finance, budgeting, accounting, tax administration, investing, debt financing, tax budgets, payroll, public bid procedures, collections, bookkeeping, financial management, monitoring and application controls, and budgetary law. ?

-Fiscal Record keeping best practices ?

-Basic mathematical principles and cash handling controls ?

-Ability to assemble and analyze complex financial data, developing budgets and in preparing comprehensive and accurate reports -Public relations

Skill in: ?

-Excellent communication and interpersonal abilities ?

-Strong organizational skills ?

-Effective communication of ideas and concepts orally and written, including public presentation ?

-Exceptional attention to detail and strong analytical skills

Ability to: ?

-Maintain confidentiality ?

-Build and analyze fiscal reports within tight deadlines ?

-Communicate financial data to a wide audience, including Council and the public ?

-Work varied hours (day and evening) as required. Frequent attendance at Council meetings required, particularly during annual

budget preparation ?

-Respond to requests or inquiries from the general public ?

-Establish and maintain effective working relationships with those contacted in the course of work including the general public ? -- -

-Maintain all financial records, including utility billing records ?

-Critically assess situations, solve problems, and work effectively under stress and within deadlines ?

-Understand and follow established rules and regulations ?

-Analyze and solve minor customer account problems ?

-Highly proficient in the use of Excel ?

-Highly proficient in the use of SSI software or ability to become highly proficient quickly and assist others in learning and using the

SSI software

-Experience with other software systems helpful ?

-Participate in organizing and implementing efficient procedures. ?

-Ensure that Utility Billing rates are adjusted and charged per law and in a timely manner.

-Produce month end utility billing summary for Village Manager. ?

-Pass a pre-employment physical and drug test, criminal background check and financial background check required.

-Employee must be bondable.

Physical Requirements: ? Prolonged periods of sitting at a desk and working on a computer. ? Must be able to lift up to 15 pounds at times ?

Maintain effective audio-visual discrimination and perception needed for: ?

-making observations ?

-reading and writing ?

-operating assigned equipment ?

-communicating with and instructing others

---- To learn more about Yellow Springs please visit our web page; www.yso.com

Benefits: Per law. Ohio PERS and Health insurance eligible position.

The Village of Yellow Springs is an Equal Opportunity Employer