Finance Assistant

Finance Assistant

SUMMARY OF POSITION

We are seeking a detail-oriented and motivated Finance Assistant to join our finance team. The Finance Assistant will play a crucial role in supporting financial operations and ensuring the smooth financial functioning of the company. The Finance Assistant is responsible for the day-to-day tasks in the finance department. They will process and record transactions in both AP and AR, and upper management will use the work of the Finance Assistant to drive their decisions.

MAJOR RESPONSIBILITIES

• Assist with accounts payable and accounts receivable processes, including invoices processing, vendor payments, and customer invoicing.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Maintain accurate and up-to-date financial records in accordance with company policies and procedures.
• Assist with payroll processing.
• Collaborate with project managers to track project expenses and reconcile project budgets.
• Assist with month-end and year-end financial closing processes.
• Provide general administrative support to the finance department as needed.

Leadership Required:

• Uphold, role model, and hold others accountable to QB mission, vision, and values
• Communicate effectively with customers, leadership, and team members
• Set an example of appropriate ethics, leadership, and safety
• Other duties as assigned

Safety Requirements

• Work with ear protection when necessary
• Work in a loud environment when necessary
• Work in various temperatures when necessary
• Work in a dusty environment when necessary
• Maintain and follow proper safety protocol

Work Environment/Physical Requirements

• Office environment/desk work on a regular basis
• Moderate/as needed travel to job sites required
• May require standing for periods up to 10 hours a day

QUALIFICATIONS

Experience:

• 1+ years in finance, accounting, or related field
• Bachelor's degree in Finance, Accounting, or related field.

Required Skills:

• Proficient in Microsoft Office suite – Word, Excel, Outlook, PowerPoint
• Demonstrated ability to effectively lead self with limited supervision
• Strong attention to detail
• Excellent organizational and time management skills
• Ability to work both independently and collaboratively
• Knowledge of construction accounting principles and practices is a plus.

REPORTS TO

• This role reports to the Finance Manager.

SUPERVISION

• The position does not have any regular responsibility for overseeing or supervising the work of other team members, however teamwork and direct communication with each other is expected and highly encouraged.

SCHEDULE

• Full-time | Target 40-45 hours per week
• Work hours | Monday to Friday in the office 7:30-5:00 (start/end times are flexible within this timeframe)

COMPENSATION & BENEFITS

• Salary range of $45,000 – $60,000 depending on experience and skillset
• Health insurance
• 401k plan with 3% ER match upon hire
• Paid time off
• Paid holidays (New Year’s Day, Good Friday, Memorial Day, July 4th, Labor Day, Thanksgiving, and Christmas)
• Opportunities for professional development and advancement