Finance And Operations Manager (With Hr Responsibilities)

FINANCE and OPERATIONS MANAGER (Includes HR Responsbilities)

Ventura Partners is a specialized real estate services company providing commercial real estate development, project management, property management and leasing. We work almost exclusively with nonprofits, arts groups, and other organizations to purchase, develop and operate their real estate to providing long term financial stability supporting their work.

The Finance and Operations Manager will be a critical part of our team and will implement skills and systems to keep the “business of the business” running smoothly. Because we are a small firm, there is a great deal of opportunity to make an impact on the company, as well as to learn and expand your experience in business management.

Skills

• Proficiency with QuickBooks Online and understand use of various features (i.e. classes, customers, cash vs. accrual, reporting options).
• Proficiency in Excel, Outlook, Word, Zoom, Adobe and other standard office software.
• Understand general accounting principles and be able to read and prepare monthly operating reports, balance sheets and other reports in QuickBooks Pro.
• Good communication skills are important in communicating verbally and in writing.
• Must be able to work in small office setting and be flexible in taking on tasks as needed.
• Attention to detail is an absolute requirement and must be able to work independently.

Responsibilities

• Company Bookkeeping & Administration
• Prepare monthly client invoices using employee hourly tracking in Harvest and billing through Quickbooks
• Post and deposit checks
• Issue checks for vendors twice per month (very few vendors are paid via check)
• Track disbursements for issuance of 1099s
• Maintain record keeping system for paid invoices and checks received
• Manage bank accounts and prepare monthly account reconciliations
• Prepare monthly operating reports for company, along with A/R and A/P reports, etc.
• Have an overview of ongoing operations to assist with trouble shooting related to fee collection and expense management
• Monitor client contracts and maintain schedule for extension or renewal requirements
• Maintain office operations (manage janitorial services, order supplies, etc.)
• Manage Ventura Partners insurance renewals
• Work with Leadership Team to develop annual budget
• Assist with other projects as needed

Human Resources

• Manage new employee intake of payroll information and forms
• Set up new employees in ADP Total Source payroll system
• Monitor payroll and employee information in ADP Total Source system and update as necessary
• Monitor requirements for employee training (e.g. harassment prevention training) and make arrangements for training to be made available to VP staff through ADP Total Source

This position will be hybrid allowing for work from home multiple days per week, and flexibility in scheduling within the constraints of certain scheduled meeting times.