Finance Administrator

SUMMARY OF DUTIES/RESPONSIBILITIES: This is a part time (25 hours/week) position and is responsible for day-to-day activities of accounting, payroll, finance, financial reports, purchasing, budgeting, cash management, asset management and investments. This person will also compile financial reports and other financial information forwarding them to appropriate persons and committees. It is responsible for the timely transmittal of OCWM Basic Support and special support to the National Setting of the UCC based on broad transmittal policies.

DUTIES/RESPONSIBILITIES:

Accounting

• Verify income and expenditures against budget line items; inform appropriate persons/groups regarding the status of accounts and facilitate fiscal responsibility.
• Prepare financial reports for the Board, Mission Area Teams, Local Churches, and the National Setting as needed and provide them as scheduled.
• Handle day-to-day accounting functions for all Conference funds such as allocation of material costs, credit card reconciliation, support staff time for special projects and allocation of income to various funds participating in the pooled investment account.
  • Accounts Payable: Maintain database of vendors, code payables to general ledger expenses, verify requisitions and approval signature(s), process checks. Maintain file of W-9's for all sub-contractors, issue 1099's at year end.
  • Accounts Receivable: Record all conference revenue including contributions, memorial gifts, special offerings, income from building rental and fees, and scheduled investment distributions.
  • Payroll: Prepare semi-monthly payroll and maintain up-to-date employee records. Manage employee benefit programs including payments to vendors and correct processes in payroll. Process payroll tax payments (local, state, and federal). Enroll new employees confirming proper documents are received. Confirm and document housing allowances. Calculate and pay workers compensation. Generate and issue W-2s at year end. Responsible for quarterly and annual payroll filings. (this could be outsourced to help keep this position PT)
• Prepare reports as required by governmental bodies such as Corporation Reports and Employment Tax Reports.
  • LARA and corporate reports - annual
  • Federal taxes: bi-monthly and annual
  • State: quarterly and annual
  • Local: quarterly and annual
• Provide assistance by furnishing reports and other papers for annual audit
  Finance

• Assist the Budget and Finance Committee with the development of the budget and detail for the Conference.
• Assist the Investment Committee with the Conference's investment portfolio, carrying out Board policies regarding investments.
• Manage day-to-day cash balance, assuring appropriate investment of excess cash and proper liquidity for operating fund revenue.
• Work with the Property Committee to safeguard the Conference's real property; monitor use, charges for and maintenance of the facilities.
• Financial oversight of real property - consulting with Conference attorney as needed.
• Handle risk management - property, liability, employee insurance; serve as liaison to the Insurance Board.
• Work with Conference Administrator as purchasing agent in accordance with the Accounting Policies and Procedures Manual of the Michigan Conference.
• Along with the Conference Treasurer, serve as liaison to financial institutions doing business with the Conference
  Office Services:

• Obtain or design forms/reports to facilitate proper flow of information and reports within the Conference.
• Provide specifications for computers/peripheral equipment and programs used for spreadsheets, word processing, financial reports, accounting procedures and various communications functions.
• Provide articles for Conference publications, and solicitations for support of OCWM, as needed or requested.

Qualifications:

• Bachelor's degree or equivalent training/ experience in bookkeeping
• Minimum five years bookkeeping experience; non-profit experience preferred
• Experience working with ACS or similar accounting software
• CPA a plus, but not required
• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Enjoy working with volunteers, Board of Directors, BOD Treasurer and Budget & Finance Committee

Fully remote and a flexible schedule! Candidates must be able to travel to the East Lansing, MI area for training and meetings as necessary