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Form of workCDM Smith is seeking an experienced Coordinator to support our FEMA Public Assistance Program (CCPRS JV). This role will report into our Santa Fe, NM office and support Program Management with various administrative tasks!
The ideal candidate:
- Assists with the scheduling of deployed FEMA staff including daily Call-Down lists, accountability check-ins, cost effective weekends (CEW), rotations, staff rosters and overtime approvals.
- Assists with the onboarding process in the field including verifying safe arrivals, negotiating with hotels and car rental companies when there is a shortage of availability, badging documentation, documenting for CCPRS FEMA-owned equipment that has been assigned.
- Reviews, approves and processes weekly expense reports and invoices elevating issues to the Task Order PM, creates weekly reports for presentation to FEMA Management.
- Consults with CCPRS subcontractors to resolve discrepancies in expense reporting and ensures that the time and expense documents are processed and returned to subcontractors in a timely manner in preparation for invoicing.
- Consults with CCPRS management to ensure all processes and policies are being followed. This includes notifying teams of changes in policy and conducting weekly status meetings with management to report all field activities.
- Maintains all electronic and hard copy PA-TAC files and personnel documentation for CCPRS staff.
- Acts as a first point of contact to staff at the job site for administrative issues.
- Performs other duties as required.
- Must be a U.S. Citizen and be able to obtain a FEMA Badge, which includes a background investigation for a Public Trust position.
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