Fdc-Senior Clerk (Classification) - 70029141-Lake Correctional Institution

Requisition No: 820346 

Agency: Department of Corrections

Working Title: FDC-SENIOR CLERK (CLASSIFICATION) - 70029141-LAKE CORRECTIONAL INSTITUTION

 Pay Plan: Career Service

Position Number: 70029141 

Salary:  $32,760.00 annually 

Posting Closing Date: 01/18/2024 

Total Compensation Estimator Tool

***OPEN COMPETITIVE ADVERTISEMENT***

Senior Clerk (Classification)- 70029141

This advertisement is for a Career Service position located at Lake Correctional Institution in the Classification Department.

Salary: $32,760.00 annually

SALARY WILL BE APPLIED IN ACCORDANCE WITH PAY POLICY. THE SELECTED CANDIDATE WILL BE APPOINTED AT THE ABOVE LISTED APPOINTMENT RATE.

SPECIFIC DUTIES & RESPONSIBILITIES:

• Provides clerical and operational support of the daily operation, where applicable, of the mailroom, inmate discharge function and cash receipts, and laundry operations. This includes, but is not limited to, the receipt, storage, and distribution of commodities from vendors; receipt, inspection, and distribution of all mail for the institution as outlined by procedure.
• Distributes all incoming and outgoing institutional mail, prepares routine replies to correspondence inquiries and types of reports. Assists vendors and institutional staff with routine questions and/or problems.
• Provides clerical support of institutional operations, where applicable, in handling court documents and interpreting documents as related to institutional operations. Serves as backup to other staff in their related duties as deemed appropriate.
• Establish and maintain professional working relationships with staff and others by helping by telephone or in person with intake data, completing correspondence, data entries, file creation, and file imaging while providing professional courtesy and a positive demeanor for approachable lines of communication between the institution and the public sector.
• Ensure all supplies and equipment ordered, issued, monitored for expiration dates or malfunction ensuring documentation is completed as required. Maintain perpetual inventory of office supplies for supply order. Complete My Florida Marketplace (MFMP) processing if needed.
• Types correspondence, reports, memorandums, and other departmental data. Composes routine correspondence. Takes and transcribes minutes from staff meetings.
• Receives and responds to or redirects telephone inquiries from the public. Reviews and distributes all incoming and outgoing mail. Maintains files of office correspondence, reports and other materials.
• Provides any requested clerical duties as assigned by the Immediate Supervisor.
• Provides clerical assistance and support with Special Projects.
• Copies, scans, and faxes documents using the appropriate equipment.\
• May distribute disciplinary reports weekly or may gather information needed to respond to offender grievances.
• Completes clerical duties within the Inmate Records area as assigned by the Correctional Sentence Specialist. This may include completing Support Staff audits on newly received inmates, maintenance, and accountability of inmate files, and preparing forms and documents for the Inmate Records area.
• Inputs data into the CDC data base system and retrieves and prints requested information.
• Answers telephone calls professionally and provides customer service to include assisting inmate families. Promptly forwards or takes information for telephone inquiries.
• Support file audits on newly arriving inmates.
• Sorting filing materials and placing documents into the inmate file.
• Typing forms and obtaining and preparing inmate files for transfer.
• Preparing information for posting to the Inmate Population.
• Organizing and maintaining files on Classification documentation.

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to prepare reports and correspondence.
• Ability to develop and implement office procedures.
• Ability to review data for accuracy and completeness.
• Ability to perform basic arithmetical calculations.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of standard business formats and styles for letters and business forms.
• Ability to organize files and other records.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, memoranda, and other standard business forms in correct format.
• Ability to handle telephone calls in a courteous and effective manner.
• Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to alphabetize and file.

REQUIRED QUALIFICATIONS:

• Three (3) years' experience in a Secretarial position.
• High school diploma or equivalent
• Valid Driver's

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application, and resume through the People First system. If you experience problems applying online, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.