Facilities Manager

Facilities Manager (must be able to travel from El Paso, TX to Las Cruces, NM)

POSITION DESCRIPTION

Position Title Facilities Manager

Employment Instrument Balance Staffing

Pay Grade $30/hour

Hours per week 40-50

Organizational

Founded in 1997, Border Servant Corps (BSC) is a community-based organization that provides humanitarian aid, educational opportunities, and community engagement in the U.S./México border region.

BSC offers temporary hospitality, meeting a comprehensive set of basic needs, for asylum-seekers released from DHS custody on their way to their U.S.-based sponsor. We also provide opportunities for community members and visitors to learn about and serve in our borderland community.

The people who join our team actively respect the people we serve and the community we serve alongside, providing a welcome with dignity for all.

Organizational

Relationships

Position reports to Director of Operations

Positions supervised by this position Maintenance team, Fleet team

Key Relationships/Interactions

The position works closely with the Guest Services Manager, Director of Operations, and Financial team and has a collaborative working relationship with Senior Staff to ensure timely and accurate information for decision making including fleet operations, facility operations, budgets, and financial management.

Position

Summary

The Facilities Manager will be a changemaker who will demonstrate their leadership; showing initiative, innovation, and responsible stewardship approach to the facilities and fleet operations of the organization. The position is responsible for the overall maintenance functions of the organization, including fleet management, facilities/grounds maintenance, and collaborates with Procurement on the purchasing process. The position is also responsible to strategically assess budgets, model and improve operations, and to develop and oversee the implementation of internal controls and processes across the scope of the position’s responsibilities.

Qualifications and Experience

• Leadership qualities backed up by exceptional analytical and numerical skills 5-10 years demonstrated team management, maintenance, fleet, and reporting experience
• Timely provision of reliable reports and presenting to Senior Staff Experience in managing / leading work teams
• Experience in the not-for-profit sector and/or humanitarian aid would be an advantage

Personal

Qualities

• Ability to manage competing demands, solve problems, and make appropriate decisions in relation to the dimensions of the position
• Ability to lead and foster a high-performing team environment that fosters innovation, creativity, and individual empowerment
• Self-motivated, energetic, and flexible with a high degree of nitiative Flexibility to adjust to changing circumstances
• Driven to continually extend own learning and development
• Willingness to mentor team members

Required

Competencies

• Advanced level skills in spreadsheets, as well as proficiency across a range of MS suite platforms and other reporting systems
• Exceptional communicator – in writing, spoken word, and presentation
• High level attention to detail
• Excellent organizational and time management skills
• Ability to work to tight deadlines
• Ability to work as part of a team and independently

KEY RESPONSIBILITY AREAS

Logistics

Management

Principal Responsibilities

• Oversees and supervises the quality of work for assigned employees to ensure that all tasks are performed correctly, efficiently, and effectively
• Ensures compliance with all applicable safety standards
• Maintains division staff by recruiting, selecting, orienting, and training employees Improves staff performance by coaching, counseling, and disciplining employees Achieves financial objectives by preparing an annual budget for each department Interfaces with and develops all division-related vendors

Facilities/Grounds Operations

• Ensures that the facility and grounds are kept clean and maintained Conducts and documents regular facility inspections
• Checks completed work by contractors
• Recommends maintenance, mechanical, electrical, and facility design modifications
• Communicates workplace safety precautions to employees

Fleet Operations

• Develops, implements, and tracks vehicle inspections and maintenance schedules for all BSC vehicles
• Implements driver training program
• Develops and implements CDL driving program for BSC buses, including recruitment and training of CDL drivers
• Implements and adheres to all applicable standards for commercial and non commercial vehicle operations
• Performs oversight of fuel card and fleet telematics program
• Keeps records for all fleet activities

Budgeting and Reporting

• Supports Senior Staff in management of the financial aspects of their divisions (as they pertain to the Facilities Department), including supporting the development of annual operational and capital expenditure budgets, monitoring income, and expenditure and taking appropriate and timely measures to address any variances
• Reports monthly to Senior Staff on variances from the established budget, and the reasons for those variances
• Assists colleagues in obtaining relevant financial information, advice and modeling to support business unit reporting, growth proposals and forward planning

Funds

Management

• Ensures that sufficient funds are available to meet ongoing operational and capital investment requirements

Leadership

• Contributes to a sustainable positive workforce environment and culture through collaborative leadership, open communication, and teamwork
• Maximizes the organization’s ability to achieve its strategic goals by fostering a professional, achievement focused department that is positioned to take advantage of innovation, continuous improvement, and growth opportunities
• As part of the leadership team, contributes to strategic conversations and plans

Risk

Management

• Fosters a risk management culture ensuring identified risk is managed appropriately
• Monitors for irregularities and risk, and provide timely advice to Senior Staff on matters of concern that could adversely impact the organization

People and

Culture

• Contributes to an organizational culture that is positive, effective, and supportive of staff, supported employees, participants, and volunteers
• Collaboratively develops clear work objectives and key performance indicators to ensure people within the position’s span of control work effectively and are accountable for their work and actions, including adherence to company policy and procedure
• Maintains a schedule of team meetings to ensure effective communication, engagement, and collaboration between finance team members
• Manages the staff necessary for the achievement of the department goals, including but not limited to:

o Recruitment, induction, and exit processes (with support from HR) o Establishing descriptions and goals for each position, and monitoring and measuring outcomes

o Coaching and professional development Individual support and supervision

• Performance reviews and performance management as required

Stakeholder

Relations

• Manages the complaints, compliments, and feedback process relating to the department to ensure timely resolution and contribution to continuous quality improvement
• Maintains and grow relationships with BSC’s current and potential material donors
• Develops financial information for Senior Staff and the Finance department within specified timeframes and ad hoc as required

Compliance

• Contributes to the development, implementation, and review of policies and procedures as it relates to all aspects of logistics
• Ensures the maintenance of accurate records within a secure environment that protects all aspects of confidentiality (financial, material, personnel, etc.)

Work Health

and Safety

• Complies with all applicable federal, state, and local health and safety regulations.
• Takes all reasonable care to protect the health and safety of oneself and others Contributes to the identification, recording, and management of incidents, accidents and hazards in accordance with established policies and procedures Ensures all financial activities are appropriately risk assessed and managed

Job Type: Full-time

Pay: $30.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Holidays
• Overtime
• Weekends as needed

Work setting:

• In-person
• Outdoor work
• Warehouse

Work Location: In person