Facilities Manager

General Definition and Scope of Job

The Facilities Manager is responsible for supervising and performing various engineering, maintenance and repair tasks involving equipment, buildings, grounds, utility systems, and facilities security, and providing the level of supervision necessary to ensure that services are provided in an efficient, cost effective and expedient manner.

Core Responsibilities

• Supervises and schedules general maintenance, grounds, technician and work (and security staff.)

• Participates in hiring, training, motivating, and evaluation of performance of Facilities Department staff.

• Assigns maintenance and grounds crews to specific jobs. Spot checks work to ensure that quality meets standards and that safety and building standards are in compliance.

• As required by staffing needs, performs general maintenance duties, preventive maintenance, service calls, and emergency maintenance.

• Establishes routine and preventative maintenance schedules for all equipment, buildings, and utilities. Inspects equipment and systems regularly for proper functioning and safety.

• Ensures compliance with Health and Safety standards, industry codes, Joint Commission, and DPH Regulations.

• In conjunction with Director is responsible for pager coverage for center emergency calls to facility during non-business hours.

• Evaluate and make recommendations alongside the Director for long term capital needs and timeline

• Ensures the facilities ticketing system and individual tickets are being handled in an appropriate and timely manner by Maintenance Technician

• Oversees diagnostics and preventive maintenance of HVAC and Chiller systems.

• Maintains the operation of emergency medical and power generating equipment.

• Prepare and track Facilities budgets, monitor expenses and payments.

• Manages vendor relationships, manage & review service contracts

• Obtains quotes & tenders from vendors & suppliers

• Orders necessary parts and supplies for Facilities Department and maintains inventory controls.

• Oversees Environmental Health and Safety

• Advises and monitor energy efficiency

• Assures security of facilities

• Manages facility space for maximum efficiency, coordinates intra-office moves.

• Maintains pertinent records and reports.

• Assists, during winter, with snow removal efforts.

• Attends in-service training and education sessions, as assigned.

• Performs specific work duties and responsibilities as assigned by Director.

Minimum Skills, Experience and Educational Requirements

• Bachelor’s Degree in Engineering or related field preferred. Candidates with combination of education/work experience equivalent to a 4-year degree in facilities management/engineering may be considered.

• Three years’ experience in plant and/or residential maintenance required, with at least two years of supervisory experience.

• Working knowledge of integration of facilities systems and controls, i.e., HVAC, Chillers, diagnostics, PCgenerated facilities temperature controls, etc.

• PC skills to perform Internet searches, E-mail, Word, and Excel sufficient to maintain records, order parts/materials, conduct correspondence, etc.

• Excellent customer service skills, including desire and ability to work with senior population. Strong oral and written communication skills.

Required Certifications and Licenses

None

Critical Demands of the Job

• Manage multiple requests and prioritize appropriately;

• Ability to function in a faced paced setting;

• Attention to details and prompt follow up;

• Includes walking and standing for long periods of time, sitting for short periods of time, hand dexterity, clear hearing and speaking ability. Must be able to lift a maximum of 1/3 of their body weight; and,

• Excellent organizational and interpersonal skills.

Working Conditions

• Works in well-lighted environment with comfortable surroundings.

• Stressful at times due to competing demands, including attention to multiple patients and staff.

Required Availability

May be required to work a rotating schedule as the department requires. This includes evenings, holidays, and weekends.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years
• 3 years
• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What are your salary expectations?

Work Location: On the road