Facilities Coordinator - Office Services

Title: Facilities Coordinator                           

Division: Office Services

Location: South-East Region (mainly Florida and South Carolina; based out of Orlando, FL)

LJA is a 100% employee-owned, multidisciplinary engineering and consultancy firm that takes pride in consistently ranking as a best place to work in multiple regions. We seek solutions in a number of fields within our nine comprehensive sectors: Public Infrastructure, Land Development, Transportation, Water Resources, Energy Services, Rail Services, Surveying, Construction Engineering & Inspection, and Environmental & Coastal. Our team of employee-owners include civil, structural, and electrical engineers, hydrologists, planners, landscape architects, construction managers, GIS designers, surveyors and experts in accounting, marketing, HR, IT, Office Services, HSE, and legal. With 40+ office locations and a growing list of specializations, LJA is looking for talented people to help us continue to build our future. For more information about our company, please visit www.lja.com.

Summary:  The Facilities Coordinator role assists with the design, planning, construction, and maintenance of equipment, machinery, offices, buildings, and other facilities. Facilities Coordinators serve as a liaison between LJA employees and outside contractors providing vendor management for local offices. This position will service the south-east region offices with regular travel to outlying offices.

General Responsibilities:

• Provide monthly updates to stakeholders regarding their assigned offices and manage requests
• Review, update, and complete service tickets utilizing Freshservice application
• Assist with scheduling, coordinating, and performing routine maintenance for facilities
• Coordinate space assignments, building layouts, and regularly update floor plans for all office locations
• Coordinate with landlord as needed
• Manage vendors for all locations – identify vendors, obtain required documentation (certificates of insurance, W9’s, proposals, etc.), manage work performance, and process invoices once complete
• Implement and maintain facility health, safety, and incident plans
• Work closely with HR, IT, and business leaders to setup new hires in assigned office locations – find workspace, clean workstations, supply set up, new hire gift, provide access card, obtain business cards, and checking IT setup
• Manage, schedule, coordinate, and implement space and systems requirements for employee office relocations
• Inspect construction and build-out progress for new offices, expansions, and renovations
• Manage preventive maintenance of facility equipment, including HVAC and office equipment
• Support other departments with requests while onsite
• Perform Monthly and Quarterly Site Safety Inspections

To be successful in this position, candidates should be:

• Customer service focused
• Strong written and verbal communication skills
• Use of various tools; ranging from common hand to power tools
• Project management
• Microsoft Office skills
• Ability to multi-task
• Teachable and willing to learn new systems and processes in an organization that is growing and changing
• Detail-oriented and organized with effective communication skills and ability to take initiative within a dynamic department
• Problem solving and analysis
• Proven ability to meet demanding deadlines and multitask

 Required Education:

• High school diploma or equivalent required

Required Experience:

• Strong communication skills
• Minimum of 5 years facilities-related experience
• Ability to build strong relationships

Physical Requirements:

While performing the duties of this job, the employee is regularly required to:

• Communicate with others and exchange accurate information
• Operate a computer and other office productivity machinery
• Move about the workplace and can lift 50 lbs., bend, walk, kneel, push/pull, stand for extended periods
• Work on ladders

Travel:

50% (25% overnight with 25% with an additional 25% within the 2-3 hour range)

Benefits:

In addition to employee- ownership, LJA offers a comprehensive health and wellness benefits package that includes medical, dental, vision, virtual medicine, employer-paid voluntary life and disability coverage, paid parental leave, leadership training, mentorship, continuing education, and educational and licensing reimbursements. LJA employee-owners enjoy nine annual paid holidays and competitive paid time off policies which include a year-end company closure between Christmas and New Year’s Day.