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Form of workAbout Oakton College :
For 50 years, Oakton College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.
We offer:
Hybrid Work Schedules
Continuing education
Great Benefits
Paid Winter Break
FRIDAYS OFF during the summer
Job Description:
Basic Function and Responsibility
Under general supervision, coordinate the operations of the Facilities Department to insure smooth day-to-day operations of the College at both campuses.
Characteristic Duties and Responsibilities:
- Plan, organize and manage the materials, parts and supplies acquisition, and storage and inventory control for the Des Plaines and Ray Hartstein campuses.
- Receive, respond and assign priorities to emergencies, complaints and/or work requests from College personnel. Integrate preventative maintenance items into work program.
- Serve as Facilities representative to staff, faculty, and administrators as campus projects and events are planned.
- Coordinate the budget process including developing recommendations, monitoring monies expended, encumbered, anticipating over-expenditures. Monitor and report departmental spending against the budget and notify administrator and/or staff.
- Program, maintain data, and supply reports with the Schooldude software system and train appropriate personnel on system.
- Review and prepare for payment all records, invoices and vouchers for Facilities department expenditures, including projects, energy consumption and supplies.
- Gather specifications, compile and prepare information required for bid/contract projects and maintain all related records.
- Responsible for monitoring energy usage at both campuses and prepare energy usage reports. Participate in the screening of potential utility suppliers.
- Organize, maintain, and analyze statistical building data, filing necessary reports for ICCB, FIRS, HEGIS and RAMP and other reporting agencies as required.
- Review interior signage requests and coordinate changes as needed.
- Assist the Director of Facilities in the day-to-day operations for both campuses. Responsible for the Facilities office in the absence of the Director of Facilities.
- Represent the Facilities department on various College committees as assigned.
- Perform other job-related duties as assigned.
Requirements:
Qualifications and Working Conditions:
- Associates degree or an equivalent combination of education and experience from which comparable knowledge can be acquired is necessary.
- Three years experience working in a Facilities or Construction operation is required.
- Three years of administrative assistant experience required.
- A high level of interpersonal and communication skills and the ability to deliver services in an environment where there is an emphasis on customer service are required. Incumbent must be able to provide information and interact with individuals in situations requiring sensitivity and tact.
- Advanced knowledge and skills with Excel spreadsheets is required.
- Advanced knowledge and skills with Microsoft Office 2007 software applications is required.
- Must be able to prioritize, manage and organize multi-projects at the same time.
- Ability to utilize a computer to enter, retrieve and manipulate data is required.
- General office environment. Little exposure to adverse working conditions.
Additional Information:
Supervision Received:
Administrative supervision is received from the Director of Facilities.
Supervision Exercised:
None
HOURS: Monday - Friday 8:15 am - 5:00 pm
SALARY: $50,346
Based on the needs of the college and with Administrator approval, some positions at the college may have hybrid schedule options available after 30 working days.
Application Instructions:
For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.
Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.
Oakton College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.
THIS POSITION WILL BE CLOSED BY JANUARY 2, 2024. FULL CONSIDERATION WILL BE GIVEN TO APPLICANTS WHO APPLY BY THE CLOSING DATE.
Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.
URL: www.oakton.edu
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