FACILITIES COORDINATOR

Who We Are:

We are a full-service commercial real estate firm serving Austin, San Antonio, Dallas, and Houston with 30 years of experience developing, managing, and investing in commercial real estate. This 360-degree perspective gives us the expertise to maximize investment value while navigating through any real estate challenge. Backed by the best staff in the industry, our mission is to build trusting relationships with our clients through proven results, professional integrity, and exceptional service.

Purpose / Summary of Position:

HPI is seeking a Facilities Coordinator to work closely with the Property Manager and client to provide support for the organization. The Facilities Coordinator is responsible for the basic repair and maintenance at a mid-rise commercial office building.

Priority functions / Responsibilities:

• Onsite assistance and coordination working closely with the client, Property Manager, Chief Building Engineer, and cleaning staff responding to facility needs and services including contractor procedures and processes.
• Interface with client and client management at various levels on a daily/weekly and monthly basis developing positive relationships. Always display a friendly and courteous attitude. Never confront supervisor or other employees in front of tenants
• Plan, coordinate, and direct special projects as required, i.e. office buildouts, large group
• moves, activity/event set-up and breakdown, moving furniture, fixtures, office partitions, repairing locks, doors, hinges, furniture and misc. items, painting of all types of surfaces indoors and out
• Manage JIRA ticketing system, escalate and organize as needed
• Conduct comprehensive building inspections (site walks) of entire space daily and actively search for items needing improvement and make recommendations as needed. Keep grounds neat and free of litter
• Ensure COI’s are on file, correct and current vendors performing work are on site. Initiate vendor usage with HPI management
• Ensure all invoices are processed, coded correctly, and paid on time
• Maintain both hard and soft copies of building standards, specifications, and maintenance schedules for all service contracts
• Maintain Indeed owned/rented inventory of all facility items (furniture, appliances, etc.)
• Assist employees with ergonomic program
• Regional support assistance for others as needed
• Acknowledge and respond to all service requests by diagnosing and performing minor and routine maintenance/repair in a timely and professional matter. Strive to complete all requests daily and document requests and parts used in work order system
• Monthly inspection of fire extinguishers and other life safety equipment as required by building management
• Repair and maintenance of sanitary sewer systems, sump pumps, basins, toilets, urinals and piping, electrical and hydraulic systems
• Coordinate delivery and work schedules with vendors, contractors, and property management
• Maintain and organize building stock and supplies and inform supervisor of needed items
• Handle miscellaneous staff needs and client requests outside of common area building maintenance

Knowledge, Skills, and Abilities:

• 3-5 years of facilities management experience is required
• Previous experience with maintenance management systems
• Strong verbal and written communication skills
• Knowledge of building management and facility and maintenance operations
• Strong command of Excel/Word/Outlook, Gmail, and Google Suite
• Minimum GED/HS Diploma required
• Able to work independently and with a team with accuracy
• Sound organizational skills and attention to detail
• Willingness and interest in being a team player
• Strong customer service orientation
• Limited travel may be required in this position
• Be able and willing to carry 50 lbs., climb ladders, crawl in confined spaces and work in outdoor climate on a year-round basis
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Valid DL, satisfactory driving record
• Pass a background check

Why HPI Real Estate:

Our values of passion, teamwork, and a Texas-sized competitive spirit are what make our team the best in the industry. We take pride in our homegrown culture that encourages opportunities for professional and personal growth. If you share these values and are looking to work for the leading commercial real estate firm in Texas, you have come to the right place. We invest into our employees and offer exceptional benefits like:

• Health, dental and vision insurance
• 401k with a safe harbor company match
• PTO and paid company holidays
• Paid life insurance
• Maternal/Paternal leave

HPI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.