Facilities & Construction Coordinator

ABOUT THE SHADE STORE

At The Shade Store, we have handcrafted the finest Shades, Blinds and Drapery for 75 years. We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation. 

WHY WORK AT THE SHADE STORE

We set out to create a company culture that is enjoyable, rewarding, and where there is continous upward mobility and growth opportunity. If you work hard, give the company your all, use good judgment, and have a positive attitude - then the sky is the limit. In return, there are numerous perks and benefits including: 

• Competitive compensation
• Comprehensive Medical, Dental and Vision Benefits
• Generous Paid Time Off inclusive of holidays and flexible floating holidays
• 401k retirement plan with company matching 

THE POSITION: Facilities and Construction Coordinator

The Shade Store is seeking an organized and detail-oriented Facilities & Construction Coordinator to join our Facilities & Construction Department.  We are entering a phase of aggressive growth, so this is an exciting time to join the team that builds, maintains, and supports our 140+ showrooms. The F&C Coordinator will be responsible for providing departmental support including a range of administrative functions. You will assist in all aspects of construction and maintenance of existing showrooms. If you are looking for an exciting work environment with creative minds and tremendous growth opportunity, then we look forward to hearing from you.

RESPONSIBILITIES:

• Support our new showroom expansion by assisting in the process of product ordering and installation
• Monitor order process through installation and collect/file all documentation
• Assist with new showroom financials in Procore including PO requests, tracking, payment, and project close-out
• Responsible for Concur expense reconciliation and submittal for showroom permit fees
• Order showroom products and send out update request/emails to partners in Production and M&I in a timely and accurate fashion to ensure ‘Right First Time’ Installation.
• Ensure that turnover of new showrooms occurs with zero product on punch list
• Provide FF&E procurement support for workrooms and other TSS workroom and office locations.
• In addition to F&C, support procurement needs for IT, Fulfillment, Parts and Production and M&I
• Support our nationwide showrooms by responding to and tracking service requests
• Place and track orders through delivery for supplies, product and displays
• Follow up with showroom staff on all service requests to ensure and document completion
• Create and request purchase orders for projects and repairs/maintenance
• Function as a liaison between Facilities & Construction, internal departments, and outside vendors
• Maintain and update departmental files including weekly project trackers, ServiceChannel, site contact sheets, proposals, purchase orders, invoices, permits, licenses, and the showroom display, lease library and décor library
• Backup and assist team members as needed including occasional before and after hours and weekend support

WHAT WE ARE LOOKING FOR:

• High school diploma or equivalent required – associate or bachelor’s degree preferred
• 1-2 years relevant work experience
• Proficient in MS Office and web applications
• Experience with ServiceChannel preferred but not required
• Experience with Visual Lease
• Excellent customer service skills to facilitate interaction between internal teams and vendors
• Effective time management, organizational, and communication skills
• Self-starter with great attention to detail

THE SHADE STORE offer is contingent upon:  

• Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date 

The base salary for this role is $65-$70k, commensurate with experience. 

The Shade Store provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.