Facilities- Business Support Analyst 2 00171725

Salary: $43,268.09 - $56,868.20 Annually
Location : Atlanta, GA
Job Type: Full-Time Salaried
Remote Employment: Flexible/Hybrid
Job Number: 2023-04251
Division: Office of Facilities and Support Services
Opening Date: 12/19/2023
Closing Date: 1/2/2024 11:59 PM Eastern
Description
Pay Grade: K
The Georgia Department of Community Health (DCH) is one of Georgia's four health agencies serving the state's growing population of over 10 million people. DCH serves as the lead agency for Medicaid, oversees the State Health Benefit Plan (SHBP) and Healthcare Facility Regulation, impacting one in four Georgians.
Through effective planning, purchasing and oversight, DCH provides access to affordable, quality health care to millions of Georgians, including some of the state's most vulnerable and under-served populations. Six enterprise offices support the work of the agency's three program divisions. DCH employees are based in Atlanta, Cordele and across the state.
DCH is committed to providing superior Customer Service and Communication, embracing Teamwork and fostering Accountability to ensure that our internal and external customers and stakeholders feel included, respected, engaged and secure.
The Office of Facilities and Support is seeking a Facilities Support Analyst.
Job Responsibilities
The Facilities Support Analyst will report to the Equipment Ops Manager, performs a wide range of office administrative duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. Assists in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying, and filing, preparing notes, performing data entry, and other special projects as needed. May act as a spokesperson for departmental inquiries, provides information and assistance to internal and external customers.

• Maintains workflow by studying methods and developing reporting procedures.
• Work directly with the HFRD Information Technology team and remote offices to coordinate the proper inventory and disposition of state and federal-acquired equipment and furniture.
• Assist with creating and revising systems and procedures by analyzing operating practices, recordkeeping systems, forms control, and office layout.
• Assist with processing property transfer forms for surplus, inter-agency transfers, and agency-to-agency.
• Resolves administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions for
• Input property transfer forms into Asset Works for sale approval, disposal, and transfer of assets.
• Provide information and guidance related to facilities and asset management to internal and external customers.
• Open, sort, and distribute incoming correspondence, including faxes and email. File and retrieve corporate documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals.
• Foster relationships with other state agencies to attain needed furniture for use by DOAS.
• Assist with reporting general facility related issues to landlord of facilities as needed.
• Provide high level administrative support to the Senior Facilities Manager.
• Manage calendar and travel for Senior Management Team
• Capture meeting minutes for high-level meetings
• Receive and process incoming work orders and space action requests and assign to appropriate team member.
• Workspace scheduling liaison
• Prepare new hire orientation handouts

Minimum Qualifications
Bachelor's degree in business or related field from an accredited college or university AND Two years of experience related to area of assignment. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.
Preference will be given to candidates who, in addition to meeting the qualifications listed above, demonstrate some or all of the following skills/experience:
Position may be filled at lower level, depending on experience and qualifications.
Current Georgia state government employees will be subject to SPB rule provisions.
Additional Information
EARN MORE THAN A SALARY! In addition to a competitive salary, the Georgia Department of Community Health offers a generous benefits package, which includes employee retirement plan; paid holidays annually; vacation and sick leave; health, dental, vision, legal, disability, accidental death and dismemberment, health and child care spending account.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.
THIS POSITION IS SUBJECT TO CLOSE AT ANY TIME ONCE A SATISFACTORY APPLICANT POOL HAS BEEN IDENTIFIED. APPLICATIONS WITHOUT WORK EXPERIENCE LISTED WILL NOT BE CONSIDERED. CURRENT GEORGIA STATE GOVERNMENT EMPLOYEES WILL BE SUBJECT TO STATE PERSONNEL BOARD (SPB) RULE PROVISIONS. THE POSITION MAY BE FILLED AT A LOWER OR HIGHER POSITION LEVEL.
This position is unclassified and employment is at-will. Candidates for this position are subject to
a background history, reference check, and credit check. For more information about this job
contact: :
In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance.
01
The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?

• Yes
• No

02
Are you a veteran?

• Yes
• No

03
Are you a current employee of the Georgia Department of Community Health or an attached agency?

• No
• Full Time Employee
• Part Time Employee
• Temp or Contractor
• Intern
• Volunteer

04
What is your highest level of education completed?

• Juris Doctorate
• Master's Degree
• Bachelor's Degree
• Associates Degree
• Some College/Tech School
• High School Diploma
• GED
• None of the above

05
How many years of experience do you have using Asset Works? or a system that is comparable?

• None
• Less than 1 year
• One year
• Two Years
• Three Years
• Four Years or More

06
How many years of experience do you have using a work order system?

• None
• Less than 1 year
• One year
• Two years
• Three years
• Four years or more

Required Question