Facilities Administrative Coordinator

The Project Coordinator for Facilities and Support Services provides administrative oversight of all projects and administrative functions of the Executive Director, Support Services Administration, Facilities, Security/Parking, Materials Management, EVS/Transport, Food Services and Environmental Health & Safety and various hospital-wide committees. This role is responsible for ensuring cost-effective departmental operations and communicates department priorities as necessary throughout the hospital. 

• Creates and updates processes for administrative projects or clerical tasks to facilitate effective inter/intra-departmental operations; works with data collection, analysis and presentations
• Responsible for but not limited to: ordering supplies, triaging phone calls, verbal/written correspondence, scheduling meetings and/or functions, maintaining the Executive Directors' calendar, documenting meeting minutes/agendas, liaising with outside vendors for maintenance of department equipment and internal hospital signage, submitting payroll, accounts payable, and ensuring compliance with regulatory permit applications/renewals.
• Provides administrative support for all departments with:
  • On-site regulatory surveys as necessary
  • Completion of regulatory documentation
  • Updating written departmental policies & procedures as needed
  • Assists the Directors & Managers of identified areas with review and reconciliation of monthly expenses and departmental reports
• Responsible for various tasks among departments including:
  • Facilities: coordinates and manages CMMS programs and data collection
  • Facilities: implementation of any new Support Services initiatives
  • Security/Parking: Safety Committee meetings, Safety Walk Round schedule
  • EVS/Transport: coordinates HCAHPS rounding and documentation

About Brigham and Women's Faulkner Hospital

Brigham and Women's Faulkner Hospital, an affiliate of Mass General Brigham, is committed to supporting patient care, research, teaching, and service to the community.  We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve. At Mass General Brigham, we believe in equal access to quality care, employment and advancement opportunities encompassing the full spectrum of human diversity: race, gender identity, sexual orientation, ability, religion, ethnicity, national origin and all the other forms of human presence and expression that make us better able to provide innovative and cutting-edge healthcare and research.

Brigham and Women's Faulkner Hospital is a 171- bed non-profit, community teaching hospital located in Jamaica Plain directly across the street from the Arnold Arboretum.  Founded in 1900, Brigham and Women's Faulkner Hospital offers comprehensive care in a wide variety of specialties.  Brigham and Women's Faulkner Hospital is a designated Magnet hospital by the American Nurses Credentialing Center, a recognition that fewer than nine percent of all US hospitals receive. 

At Brigham and Women's Faulkner Hospital, we believe that everyone should have the chance to live a healthy life. From creating breakthroughs that have paved the way for treatments around the globe to training the next generation of providers, our patients, and those we may never meet, are at the center of everything we do. If you're looking for more than a career, join Brigham and Women's Faulkner Hospital.  Our patients call it better care.  Our employees call it home.

• High school diploma or GED certificate required; Bachelor's degree preferred
• Prior work experience (minimum of 5 years) may be considered in lieu of post-secondary educational degree; preferably experience in project administration, operations or healthcare 
• High level of proficiency with Microsoft 365 (Office) required
• Strong organizational, time management and communication skills required
• Strong data analysis and data display skills 
• Detail-oriented and ability to multi-task in a fast-paced environment and adapt to changing priorities
• Demonstrates maturity and discretion to handle confidential matters of sensitive nature
• Staff adheres to all I C.A.R.E. Standards