Address
Form of workJob Description
Title-Executive Secretaries and Administrative Assistants
Duration-8 Months
Location-Albany, NY 12208
Duties-
Prepare, edit, proofread and review documents, both legal and technical.
Maintain paper and electronic files (including initiation, closure and archival of case files).
Perform data entry into the NYMatters case management system for case updates, calendar deadlines, and create new intakes (citizen complaints) and matters (litigations and investigations).
Coordinate expert witness procurement, depositions, court reporters, and court filings (paper and electronic).
Interface with database systems, particularly Oracle-based NYMatters and Paper Archive Management (PAM).
Assist with bureau library maintenance and updates.
Produce and manage bureau correspondence and reference materials.
Schedule meetings, video conferences and conference calls.
Provide telephone coverage, mail distribution, supply ordering, e-fax management, processing monies received as settlement to litigation.
Manage fax, email and phone inquiries; route inquiries to appropriate staff.
Make travel arrangements, obtain approvals and utilize Statewide Financial System (SFS) to submit travel reimbursement information.
Provide direct assistance to and back-up of Administrative Specialist with tasks including, but not limited to: staff onboard/offboard, managing temporary I.D. badges, and maintaining Bureau equipment and templates.
Perform additional duties as assigned.
