Executive Coordinator

JOB DESCRIPTION

Job Title: Executive Coordinator
FTE: Full Time, 37.5 hrs/wk
Reports to: President and CEO
FLSA Designation: Exempt - Salary

SUMMARY

The Executive Coordinator is pivotal in providing comprehensive executive administrative support to Urban Land Conservancy’s (ULC) President and Chief Executive Officer (CEO). This role involves acting as a liaison with the Board of Directors and senior leadership team to facilitate seamless communication, coordination, and support the organization's strategic goals and mission.

DUTIES & RESPONSIBILITIES

The Executive Coordinator is a dynamic team player, working collaboratively with the senior leadership team and supporting the CEO in various capacities, including but not limited to:

Executive Support

• Manage the CEO's daily administrative tasks, including organizing schedules, prioritizing meetings, and ensuring timely completion of essential projects
• Act as the primary point of contact for the CEO, handling communication with internal and external stakeholders, Board members, and partners, screen and prioritize mail, email, and phone calls
• Manage expense reports, travel arrangements, and logistical coordination for the CEO's external commitments
• Facilitate smooth communication between the CEO and senior leadership team, ensuring effective collaboration and information flow
• Draft communications on behalf of the CEO, with support as needed from ULC communications staff including support letters, presentations, slide decks, and other materials
• Coordinate, schedule, and facilitate the agenda of senior leadership team meetings and events
• Participate in strategic planning processes, supporting the CEO and leadership team in the development and execution of organizational goals
• Maintain confidentiality of sensitive information, demonstrating professionalism and discretion in handling executive-level matters
• Provide general administrative and coordination support to the leadership team, serving as a reliable and proactive member of the organization

Board and Committee Support

• Serve as the administrative liaison to the board of directors, managing board activities, committees, coordinating all meetings, preparing meeting materials, and preparing board meeting minutes
• Schedule and facilitate board meetings, retreats, tours, and other events
• Serve as a subject matter expert on and facilitate updates to the organization’s bylaws, policies, and procedures

General Duties

• Provide administrative support to the senior leadership team
• Serve as back up to the office manager, handling tasks such as accepting packages, greeting visitors, and setting up meetings
• Assist in event planning and coordination for the organization
• Manage the technical aspects of in person, online, and hybrid meetings via Zoom, Microsoft Teams, Google Meets, and other meeting tools
• Other duties as assigned

KNOWLEDGE, SKILLS, ABILITIES, & VALUES (KSAVs)

A successful candidate will be able to demonstrate the following through education, work history, or life experience:

• Strategic Communication Mastery
• Advanced written and verbal communication skills, enabling the seamless conveyance of information, drafting professional correspondences, and representing ULC with excellence in diverse internal and external interactions
• Exceptional Time Management
• Demonstrated expert time management skills to adeptly prioritize tasks, meet deadlines, and efficiently manage the executive's schedule, ensuring the timely completion of projects and commitments
• Administrative Excellence
• Expertise in administrative tasks including calendar management, travel coordination, expense reporting, and other organizational responsibilities on behalf of the CEO and the Leadership Team
• Nonprofit Governance Proficiency
• Mastery of contemporary nonprofit board governance principles, practices, meeting procedures, and documentation requirements to contribute effectively to ULC's organizational governance.
• Tech Savvy Meeting Facilitation
• Expertise in facilitating and hosting in-person, hybrid, and remote meetings, with advanced proficiency in operating and troubleshooting the technical tools required for seamless virtual collaboration.
• Digital Proficiency
• Advanced ability to leverage essential software platforms, including Microsoft Office, Adobe Suite, Google Suite, Zoom, and other necessary tools for effective communication and task management.
• Adaptability and Flexibility
• Advanced ability to be flexible and adaptable in a dynamic work environment, adjusting seamlessly to changing priorities and addressing unexpected challenges with composure and efficiency.
• Mission and Values Alignment
• Demonstrated commitment to align with and support ULC's mission, vision, values, and strategic goals, fostering a sense of purpose and dedication in the role, including:
• The importance of diversity, equity, and inclusion, and demonstrating a commitment to continually developing an anti-racist workplace
• Environmental stewardship, sustainability, and working to combat the climate crisis
• The importance of protecting public health in a pandemic

PHYSICAL DEMANDS AND WORK ENVIRONMENTThis position may require:

• Frequently required to be in a stationary position during scheduled work hours
• Occasionally required to stand, walk, and exposed to outside weather conditions
• Periodically required to attend ULC events outside normal business hours

QUALIFICATIONS

A combination of education and experience may be considered:

• Associate’s degree in business administration, public administration, communications or related field, bachelor’s degree preferred.
• Minimum of five years of relevant experience in the Duties and KSAV’s listed above, seven preferred.

REQUIREMENTS

• Must have a valid driver’s license and be insurable
• Must be punctual, reliable, and demonstrate a good work ethic

COMPENSATION

• Salary range is $65,000-80,000 per year, as is commensurate with experience
• 37.5-hour work week with options for alternative work schedules
• Bi-weekly pay
• Additional Benefits:
• Health Insurance – two plans available, with employee contribution
• Dental and Vision insurance, 100% paid by employer
• Life, AD&D, Short- and Long-term disability insurance
• 401(k) after six months; 7% employer contribution (no match currently required)
• Paid Time Off accrual, plus ten paid holidays

TO APPLY

Please send a cover letter, resume, and recent employment references to . This posting will be open until filled.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer:

At Urban Land Conservancy, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and staff without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Urban Land Conservancy believes that diversity and inclusion among our team is critical to our success, and all employees share in the responsibility for fulfilling our commitment to equal employment opportunity.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Denver, CO 80218: Relocate before starting work (Required)

Work Location: Hybrid remote in Denver, CO 80218