Executive Associate Ii

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

This position is limited to current Maryland State Department of Education employees only

This position serves as the lead office administrator and intermediary for the Deputy State Superintendent of Teaching and Learning and is responsible for providing high-level administrative and secretarial support in establishing and maintaining all office protocols.

Responsibilities include:

• Oversees scheduling and calendar logistics.
• Completes and prepares documents for Deputy State Superintendent's review, approval, and signature.
• Writes, reviews, and edits letters and memos.
• Establishes and maintains filing systems for records and documents.
• Addresses and directs incoming correspondence and inquiries.
• Reviews and tracks legislative details during the legislative session.
• Develops forms, summaries, and presentations.
• Requisitions supplies and reconciles credit card statements and expense accounts.
• Assists with special projects as needed.

Experience: Seven years of progressively responsible experience providing administrative or secretarial support. Relevant experience in a State or local government agency is desirable.

Note: Candidates may substitute the possession of an Associate’s Degree for two years of the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience in handling administrative tasks with strong organizational skills to manage multiple responsibilities simultaneously.
• Experience in composing and/or proofreading clear, concise, and professional correspondence, emails, and reports.

STATE OF MARYLAND BENEFITS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the
applicant is unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.
All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.
Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.
If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.
Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.
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