Executive Assistant

Job Title: Executive Assistant

Pay Rate: $32.00/Hr. On W2

Location: La Jolla, CA (92037)

Duration: 3+ Months

Shift: Day 5x8-Hour (08:00 - 17:00)

Summary:

• UC San Diego has a consistent need for talented Executive Assistants to support leadership across the University to include the areas of Academic/Student Affairs, Health, Operations, Financial Services, Communications, Research, Advancement, etc.
• Primary responsibilities will include managing extremely complex calendars for multiple senior executives, coordinating domestic and international travel, tracking expenses, and processing reimbursements.
• The EA will also coordinate high-profile meetings and prepare meeting materials. Will serve as a key resource to their department, interacting with senior leaders, faculty, staff, students, and community and governmental organizations.

Qualifications:

• 3+ Years or more of experience
• Healthcare Admin/EA experience Required.
• Demonstrated experience managing multiple complex calendars for executives.
• Proven experience in Healthcare Administration Support
• High-level organizational skills, ability to multi-task, extremely strong diligence, and the ability to prioritize and follow through on assignments in a timely, initiative-taking, and responsive manner.
• I have proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database, and desktop publishing programs.
• Strong typing/word processing skills to prepare correspondence, reports, and spreadsheets.
• Experience in the planning, coordination, and execution of various types and sizes of meetings and events, including skill and experience in working within a budget; and negotiating with vendors and service providers to secure venues and catering options.