Executive Assistant To Vp - Office Furniture And Millwork Manufacturing Company

Are you a versatile and organized individual with a passion for design? We have an exciting opportunity for you to join our dynamic team as an Assistant to the Vice President. Your diverse skill set will be instrumental in supporting various tasks.

About Us:
NJ Laminates is a trailblazer in the OFFICE FURNITURE AND MILLWORK MANUFACTURING industry, committed to excellence and innovation. We are seeking a proactive and creative individual to become an integral part of our team.

Role Overview:

As the Assistant to the Vice President, you'll be the right-hand person, assisting in a variety of tasks to ensure the smooth functioning of operations. Your responsibilities will include:

Versatile Support:
Provide comprehensive administrative assistance to the VP, ranging from managing schedules and travel arrangements to handling correspondence and meeting coordination. - Prepare and edit correspondence, communications, presentations, and other documents.

Basic Cabinet Drawings:
Utilize your light design background to create basic cabinet drawings. While not a primary focus, your ability to contribute to design elements will be a valuable asset to our team.

Project Coordination:
Assist in managing and coordinating various projects, ensuring timelines are met and tasks are executed efficiently. Perform data entry and maintain accurate records and files. Manage incoming calls and emails, prioritizing and responding as necessary.

Research and Documentation:
Conduct research, gather information, and assist in the preparation of reports and documentation to support decision-making processes.

Communication Hub:
Act as a liaison between the VP and customers, maintaining clear communication channels and ensuring information flows seamlessly.

Qualifications:

• Proven experience in administrative roles, ideally in a manufacturing or design environment.
• Light design background with the ability to create basic cabinet drawings (experience with tools like Sketchup is a plus).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.

Requirements

- Previous experience in the OFFICE FURNITURE AND/or millwork industry is required.

- Proven experience as an EXECUTIVE ASSISTANT or similar administrative role.

- Excellent organizational skills with the ability to prioritize tasks and manage time effectively.

- Strong attention to detail and proofreading skills.

- Ability to coordinate multiple projects simultaneously while meeting deadlines.

- Experience with calendar management and scheduling tools.

- Strong written and verbal communication skills.

- Ability to work independently with minimal supervision.

Perks & Benefits:

• Competitive salary and comprehensive benefits package.
• Collaborative and inclusive work environment.
• Opportunities for professional growth and development

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Lincoln Park, NJ 07035: Relocate before starting work (Required)

Work Location: In person