Executive Assistant To The Vp Of General Merchandise

Provide high-level administrative support for executive management. Responsibilities may include, but are not limited to screening calls, making travel and meeting arrangements, preparing reports, handling information requests, and performing clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Demonstrate the company s core values of respect, honesty, integrity, diversity, inclusion and safety. Minimum

• Excellent communication, writing and organizational skills
• Highly organized and proficient at multi-tasking
• Strong organizational and time management skills
• Collaborate and work with team members
• Must be a self-starter with strong problem-solving abilities
• Strong software skills in Microsoft Office, as well as the ability to learn new software programs as needed
• Ability to easily communicate with senior management at corporate and division level, as well as outside clients and vendors
• Effectively use organization personnel to achieve objectives
• Self-motivated with project coordination experience and an ability to work independently to prioritize and organize work based on changing and challenging deadlines
• Ability to maintain highly confidential and sensitive information
• Excellent calendar management skills, including the coordination of complex executive meetings

Desired

2+ years prior experience providing support at the executive level

Experience scheduling travel arrangement for management- Act as the key ASSISTANT to the TMO executive and team

Coordinate routine matters, such as meetings and various other assignments

Exercise discretion and good judgment in setting priorities, answering or directing correspondences, and coordinating various programs for senior officers and executives company-wide and with other companies

Maintain familiarity with corporate policies and procedures, the various operating units, department procedures, the organization s levels and reporting relationships

Ensure accurate, efficient processing and distribution of written correspondences, as well as oral communications directed to the executive and/or the team

Prepare and maintain routine and special reports, as well as records and analyses, which are required to provide the executive with proper data needed to fulfill their job responsibilities

Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that office

Provide administrative support, decision-making, and problem-solving assistance to assist in the total fulfillment of the executive s responsibilities

Arrange travel schedules and reservations for executive management as needed

- Must be able to perform the essential job functions of this position with or without reasonable accommodation