Dynamic Executive Assistant To Drive Efficiency And Support Excellence

Company Description

At Tags Weekly, we are committed to building a team of exceptional individuals who are hyper-focused on their unique abilities. We believe that assembling a group of A-players is the key to driving our success and achieving our ambitious goals.In our fast-paced and dynamic environment, we have a lot of moving parts as we work to organize and streamline our operations while remaining laser-focused on scaling our business. From developing software and building websites to running a warehouse that handles tasks such as picking, packing, shipping, data entry, and photography, our team is involved in a wide range of activities.In addition, we manage marketing initiatives, including SEO and PPC campaigns, and serve as a third-party marketplace seller on over 20 channels. As we continue to expand and optimize our operations, we are also building out our C-suite to support our growth trajectory.To accomplish all of this, we understand the importance of assembling a team of A-players who are not only skilled in their respective areas but also deeply passionate about their work. We value individuals who bring their unique talents, expertise, and perspectives to the table, and who are dedicated to honing their craft and pushing the boundaries of what is possible.When you join Tags Weekly, you will become part of a team that is hyper-focused on leveraging their unique abilities to Drive innovation, deliver exceptional results, and create a lasting impact in the online retail industry. We foster an environment that encourages collaboration, continuous learning, and personal growth.By joining our team of A-players, you will have the opportunity to work alongside like-minded individuals who are driven by challenges, thrive in a dynamic environment, and are committed to excellence. Together, we will build a culture that celebrates individual strengths and talents, and where everyone has the opportunity to make a significant contribution to our collective success.If you are an A-player who is eager to be part of a fast-growing and agile company that is scaling rapidly and revolutionizing the online retail landscape, we invite you to apply. Join us in building a team of exceptional individuals who are hyper-focused on their unique abilities, and let's embark on an exciting journey of growth and achievement at Tags Weekly.Mission/ObjectiveAs an Executive Assistant (EA) at Tags Weekly, your mission is to provide comprehensive, strategic, and administrative support to the CEO and the executive leadership team. You will be the right-hand person, actively participating in meetings, taking notes, and breaking down tasks to assign them effectively. Your exceptional organizational skills and attention to detail will ensure that action items are followed up on and completed in a timely manner.In addition to your administrative responsibilities, you will play a crucial role in the company's growth by supporting the recruiting process. Your ability to identify top talent, coordinate interviews, and collaborate with the team will contribute to building a high-performing team.As a scrappy startup-like business, we value the ability to do more with less. In this role, you will demonstrate resourcefulness and efficiency in managing competing priorities, optimizing processes, and finding creative solutions to challenges. Your strong execution skills will be instrumental in relentlessly prioritizing high-value targets and pushing for results.Confidentiality, professionalism, and discretion remain paramount. You will handle sensitive information with utmost care and ensure that all interactions, whether internal or external, reflect the professional image of Tags Weekly.By embracing this mission, you will not only support the CEO and the executive team in their daily operations but also contribute to the company's overall growth and success. Your dedication and commitment to excellence will help establish Tags Weekly as a leader in the online retail industry, enabling us to scale our business and achieve our ambitious goals.

What You’ll Be Doing

• Manage the executive's calendar, scheduling appointments, and meetings as needed.
• Screen phone calls, emails, and correspondence, and respond to or direct as appropriate.
• Make travel arrangements and prepare itineraries for the executive and their team.
• Draft and proofread correspondence, reports, and presentations.
• Manage, sort, and distribute incoming correspondence.
• Serve as a liaison between the executive and other internal and external stakeholders, including clients, vendors, and board members.
• Provide support for executive meetings, including preparing agendas, coordinating catering when required, attending and taking minutes, ensuring minutes’ distribution to relevant parties, and following up on action items.
• Manage incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Act as a liaison between the CEO and other departments, individuals, special interest groups, and external stakeholders.
• Supervise and train clerical staff, and coordinate employee training by scheduling training or organizing training material.
• Manage and maintain operating practices and procedures and identify areas of improvement in processes such as workflow, reporting procedures, or expenditures.
• Manage confidential information and always maintain discretion.
• Manage special projects as assigned by the executive, including coordinating with other departments and external partners.
• Maintain a high level of organization and attention to detail in all aspects of the role.
• Stay up to date on industry trends and best practices to ensure optimal office management.
• Manage the processing of payroll information and ensure timely delivery.
• Interpret administrative and operating policies and procedures for employees.
• Develop and ensure the implementation of administrative policies and procedures for offices or organizations.
• Manage office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Manage and issue invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Perform other administrative tasks as assigned by the executive.

Employee of TagsWeekly

• You are self-motivated. Your entrepreneurial mindset drives innovation and change constantly, but more importantly, you consistently produce mindblowing results.
• Not afraid of anything. A role at Tags Weekly is an opportunity to be a part of a scrappy entrepreneurial startup where things happen, move fast and the team is enthusiastic about learning new things through trial and error. We are a company that isn’t afraid to take risks and question the status quo. Oh yeah, we like to have fun too.
• Scout, you're a recruiter, too. As a Tager, we’ll ask that you always keep your eye out for great talent to join our team. Consider yourself an extension of the recruiting arm, scouting for the best people to grow our company.

Core Values

• A+ Relationships. We foster meaningful relationships by being open at the root level and speaking our minds with good intentions.
• Team MVPs. We rebuke entitlement, earn success through tenacity and passion, and always put the team first.
• Embrace Change. We exercise courage and resourcefulness to Drive constant improvement and rally in solidarity behind new initiatives.
• Solution-Oriented. We tackle every task with high energy to elevate others, make things happen, and finish strong in our pursuit to grow leaders from within.

Key Criteria/RequirementsMust Haves

• Bachelor's degree in business administration or related field; or a minimum of 5+ years of applicable administrative experience, ideally from a technology organization.
• Excellent written and verbal communication skills.
• Strong organization and attention to detail.
• Discretion and ability to maintain confidentiality.
• Strong interpersonal skills and ability to build and maintain positive relationships with internal and external stakeholders.
• Proficiency in Microsoft Office and other common office software.
• Ability to work independently and as part of a team.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong problem-solving skills.
• Availability to work outside of normal business hours as needed.

The ideal candidate has

• Experience with the setting up and management of virtual meetings and tools e.g., skype, Google Meet, Google Calendar, and other Google Workspace apps, and Confluence/Wikis. (Creating Playbooks)
• Strong teamwork skills and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
• Strong relationship management skills, ability to build a personal network throughout the company.
• Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Google Calendar.
• Project Coordination experience needed at an intermediate complexity.
• Excellent oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
• Previous experience partnering with senior management in a fast paced, innovative environment.
• Project management experience of intermediate complexity using ClickUp, Salesforce etc.. (Ruthless Prioritization)
• A sense of urgency with a cool, calm demeanor that can bring order to chaos.
• Are proactive in anticipating needs, resourceful, and take Initiative.

Key Competencies

• Adaptability
• Ambition
• Analysis Skills
• Change Leadership
• Communication Skills
• Conflict Management
• Conscientious
• Customer Focus
• Discretion
• Empowerment
• Energy/Drive
• Enthusiasm/Passion
• Excellence
• Goal Setting
• Initiative
• Integrity
• Intelligence
• Judgment/Decision Making
• Leading Edge
• Likability
• Listening Skills
• Organization/Planning
• Performance Management
• Problem-solver
• Resourcefulness
• Running Meetings
• Selecting A Players
• Self-Awareness/ Open to Feedback
• Strategic Skills
• Team Builder
• Team Player
• Tenacity

Get In Touch

Step into the future! Ditch the old-school cover letters. Show us your true self with a video cover letter. Let your passion for Tags Weekly shine through. Videos are optional, but if you make one, we'll be watching!