Executive Assistant to Associate Vice Provost, Learning Technologies and Spaces

In Learning Technologies and Spaces, we design, implement, provision, operate, and support an ecosystem of platforms, tools, and services as well as technology-rich classrooms and learning spaces for our Stanford community. Our aim is to provide great experiences for faculty and students in the use of instructional technology and classrooms to create engaging and accessible learning experiences for our students.
We are seeking an experienced Executive Assistant to provide complex and diversified administrative support to our team. We are looking for a motivated professional who will anticipate the needs of the leadership team and proactively solve problems and/or independently handle issues. This role will occasionally perform routine financial and facilities tasks as needed.
The position will report to the Associate Vice Provost, Learning Technologies and Spaces with a dotted line to the Director of Finance and Administration.
In this role, you will:

• Plan and schedule complex calendar(s) with limited or no consultation and resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the AVP, independently committing his/her time.
• Work with the AVP in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep AVP informed of all matters that require his/her attention.
• Provide backup support to the Finance and Administration team as needed. Tasks may include financial transactions, expense reports, and facilities requests.
• Provide administrative support to the AVP and his/her leadership team for complex meetings, team events, catering, and business travel in compliance with unit, university, and sponsor policies.
• Plan agenda for AVP staff meetings; take notes, record and follow up on action items and deliverables. Work with the AVP and leadership team to prioritize activities.
• Manage multiple projects simultaneously. Anticipate and track initial dates, events, and associated action items; follow up with appropriate parties on behalf of AVP to ensure deadlines are met.
• Serve as the department Time and Leave Administrator, ensuring compliance with university policies and overseeing timely and accurate pay period reporting.
• Solicit content for, edit, and publish the monthly LTS newsletter.
• Other duties as assigned.

Minimum & Preferred Qualifications:
Education and Experience:
High school diploma and five years of relevant experience or a combination of education and
relevant experience.
Knowledge, Skills and Abilities:

• Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.
• Excellent verbal and written communication skills, including editing and proofreading.
• Excellent planning and organizational skills.
• Ability to take initiative and ownership of projects.
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact.
• Ability to multi-task, adapt to changing priorities and meet deadlines.

Certification and Licenses:
None
PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

WORKING CONDITIONS:
This is a hybrid position requiring at least three days of onsite work per week and more as needed to meet student and departmental needs.
WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $39.42 to $45.67 per hour
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply:
We invite you to apply for this position, please submit your résumé and a one-page cover letter along with your online application
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.