Executive Assistant (Real Estate Company)

A privately owned Real Estate management company located in Woodcliff Lake, NJ is looking for a strong Executive Assistant with HR experience to provide administrative support to their executive team while also assisting with human resources tasks. The ideal candidate will be able to handle a wide range of administrative and executive support-related tasks while also possessing a strong background in HR functions.
Responsibilities include but not limited to:

• Serve as the “Gatekeeper” for Ownership by being the primary point of contact for internal and external matters.
• Serve as the HR Manager for the company duties will include:

• Recruitment: This involves the sourcing, screening, interviewing, and hiring of new employees.
• Employee Benefits: An HR Manager is responsible for creating and administering employee benefit programs such as health insurance, retirement plans, and paid time off. Including in this responsibility will be to process and review all monthly benefits invoices.
• Employee Relations: An HR Manager acts as a liaison between employees and management to ensure that workplace issues are resolved in a fair and consistent manner.
• Compliance: An HR Manager ensures compliance with employment laws, regulations, and company policies.
• HR Administration: An HR Manager is responsible for maintaining employee records, managing HR budgets, and implementing HR policies and procedures.
• Working together with on-site management teams to review and finalize all payrolls.

• Responsible for some light bookkeeping and reconciliation duties for the ownership executives upon request.

• Source professional consultants and vendors from various trades, perform due diligence and make recommendations to Ownership for multiple jobs at any given time.
• Provide calendar management on behalf of Ownership: Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day operations.
• Provide meeting support: Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; record meeting minutes, which accurately list key points and takeaways; creation of tasks lists and deliverables.
• Complete a variety of administrative tasks including, but not limited to assisting with special projects; designing and producing reports and presentations; composing and preparing correspondence; maintaining contact lists; making travel arrangements.
• Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
• Replenish office materials such as printer supplies, paper, office supplies, etc.
• Provide event management support as requested.
• Invest in building long-lasting relationships both externally and internally.

Qualifications:

• MUST have five (5) Years of Real Estate industry or property management experience
• Must have HR experience/background
• Must be Assertive, highly motivated, organized and a self-starting individual
• Must have a strong attention to detail and time management skills with effective interpersonal and teamwork skills
• Must have the ability to effectively manage multiples tasks & responsibilities for various properties at a given time
• Must have superb verbal, listening, and written communication skills
• Entrepreneurial focus and the ability to see the big picture while simultaneously focusing on details and timelines
• Must be technologically savvy with the ability to easily pick up computer programs and technology
• Must always exhibit a professional demeanor

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