Address
Form of workPosting Title
Executive Assistant
Location
CO - Golden
Position Type
Regular
Hours Per Week
40
Working at NREL
The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for research and development of renewable energy and energy efficiency technologies.
From day one at NREL, you'll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you'll have the opportunity to engage through our ten employee resource groups, numerous employee-driven clubs, and learning and professional development classes.
NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.
Our planet needs us! Learn about NREL's critical objectives, and see how NREL is focused on saving the planet.
Note: Research suggests that potential job seekers may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who is interested in this opportunity to apply. We seek dedicated people who believe they have the skills and ambition to succeed at NREL to apply for this role.
Job Description
Under the direction of the Chief Human Resources Officer (CHRO), this Executive Assistant performs advanced, diversified, and confidential duties that are administrative in nature or project based. The work requires broad and comprehensive experience as an executive-level assistant, and a strong grasp of either NREL policies and practices or experience in a large, complex research and development institution. This role prepares correspondence, reports, presentations, and more. In addition to directly supporting the CHRO, this position will work collaboratively with other Executive Assistants supporting NREL's Leadership Team to meet objectives and provide consistent support.
Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world's most complex energy challenges. We strive for a culture of trust and respect where everyone contributes their perspectives and authentic selves; reaches their potential as individuals and teams; collaborates to work towards NREL's overall mission of advancing the science and engineering of energy efficiency, sustainable transportation, and renewable power technologies; and provides the knowledge to integrate and optimize energy systems.
Responsibilities:
Basic Qualifications
High School Diploma or equivalent and 4 or more years of experience or equivalent relevant education/experience. Or, relevant Associate's Degree or certification program of comparable scope and 2 or more years of experience or equivalent relevant education/experience. Considerable knowledge of specialized focused business support functions. Complete understanding of the general and detailed aspects of the business support activities, and their practical applications to problems and situations ordinarily encountered. Experienced skills in applicable software packages and office equipment. Demonstrated project administration skills. Full knowledge of specific principles, procedures and practices related to supported fields and disciplines. Strong written and verbal communication skills, team and interpersonal skills.
* Must meet educational requirements prior to employment start date.
Additional Required Qualifications
Preferred Qualifications
Preferred Qualifications
Annual Salary Range (based on full-time 40 hours per week)
Job Profile: Business Support / Annual Salary Range: $71,300 - $117,600
NREL takes into consideration a candidate's education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee's salary history will not be used in compensation decisions.
Benefits Summary
Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.
* Based on eligibility rules
Drug Free Workplace
NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.
If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.
Submission Guidelines
Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
EEO Policy
NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.
EEO is the Law | Pay Transparency Nondiscrimination | Reasonable Accommodations
E-Verify www.dhs.gov/E-Verify For information about right to work, click here for English or here for Spanish.
E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.
Executive Assistant
Location
CO - Golden
Position Type
Regular
Hours Per Week
40
Working at NREL
The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for research and development of renewable energy and energy efficiency technologies.
From day one at NREL, you'll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you'll have the opportunity to engage through our ten employee resource groups, numerous employee-driven clubs, and learning and professional development classes.
NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.
Our planet needs us! Learn about NREL's critical objectives, and see how NREL is focused on saving the planet.
Note: Research suggests that potential job seekers may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who is interested in this opportunity to apply. We seek dedicated people who believe they have the skills and ambition to succeed at NREL to apply for this role.
Job Description
Under the direction of the Chief Human Resources Officer (CHRO), this Executive Assistant performs advanced, diversified, and confidential duties that are administrative in nature or project based. The work requires broad and comprehensive experience as an executive-level assistant, and a strong grasp of either NREL policies and practices or experience in a large, complex research and development institution. This role prepares correspondence, reports, presentations, and more. In addition to directly supporting the CHRO, this position will work collaboratively with other Executive Assistants supporting NREL's Leadership Team to meet objectives and provide consistent support.
Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world's most complex energy challenges. We strive for a culture of trust and respect where everyone contributes their perspectives and authentic selves; reaches their potential as individuals and teams; collaborates to work towards NREL's overall mission of advancing the science and engineering of energy efficiency, sustainable transportation, and renewable power technologies; and provides the knowledge to integrate and optimize energy systems.
Responsibilities:
- Provide complex, timely, and accurate senior-level administrative support to the Chief Human Resources Officer (CHRO).
- Support peer Executive Assistant team members and attend peer administrative meetings as required.
- Complete a wide variety of executive level task-oriented activities, including but not limited to, Directorate meetings / VIP & Government liaison event coordination, employee onboarding, interview coordination, generating financial reports, invoicing, and requests for payment, creating, and overseeing complex foreign and domestic travel requests and expenses. Manage and/or monitor various tasks and information with a high level of confidentiality.
- Perform work assignments with a high degree of independence, determining work priority and procedures.
- Handle sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism.
- Plan, implement, improve, and develop administrative and business systems and procedures to enable smooth and compliant operation of the Office of the CHRO.
- Manage the CHRO's calendar, schedule meetings, coordinate travel arrangements, expense processing, reimbursements, and external phone or email communication to the Office of the CHRO.
- Plan and implement executive level meetings (both internal and external to NREL) including action items follow-up and other activities.
- Work closely with the senior HR leadership team in completing products and deliverables, such as preparing and submitting approved executive-level documents and presentations.
- Draft correspondence for response to internal and external inquiries and independently respond to and appropriately route requests.
- Support HR events by selecting food menus, coordinating visitor access, and scheduling facilities.
- On a scheduled rotation basis, provide office coverage and phone coverage for the Directorate main incoming phone line and partner in light kitchen and mail distribution duties. Also serve as a monthly liaison on a rotational basis. Duties include facilitating the bi-weekly EA team meetings and setting the agenda, ensuring office coverage schedule rotation is adhered to during that month and reaching out to the LT Liaison regarding EA rotation schedule concerns or questions.
- Executes assignments in area of responsibility with very general direction and oversight using some independent judgment and decision-making in setting objectives and deciding how to proceed. Work is reviewed for soundness of judgment and overall adequacy and accuracy.
Basic Qualifications
High School Diploma or equivalent and 4 or more years of experience or equivalent relevant education/experience. Or, relevant Associate's Degree or certification program of comparable scope and 2 or more years of experience or equivalent relevant education/experience. Considerable knowledge of specialized focused business support functions. Complete understanding of the general and detailed aspects of the business support activities, and their practical applications to problems and situations ordinarily encountered. Experienced skills in applicable software packages and office equipment. Demonstrated project administration skills. Full knowledge of specific principles, procedures and practices related to supported fields and disciplines. Strong written and verbal communication skills, team and interpersonal skills.
* Must meet educational requirements prior to employment start date.
Additional Required Qualifications
- Considerable understanding of business support activities.
- Advanced experience working with software applications and office equipment.
- Approachable with a collaborative and team-oriented work style for completing deliverables.
- Demonstrated project planning and administration skills.
- Strong written and verbal communication skills.
- Demonstrated experience working with senior level staff and with sensitive, proprietary, or confidential information.
Preferred Qualifications
- Considerable understanding of business support activities in human resources.
- Demonstrable experience providing business and administrative support to executive level staff.
- Previous exposure to business support activities in a government lab research environment.
- Strong inclination to take initiative to make process improvements.
- Takes initiative in their own professional development.
Preferred Qualifications
Annual Salary Range (based on full-time 40 hours per week)
Job Profile: Business Support / Annual Salary Range: $71,300 - $117,600
NREL takes into consideration a candidate's education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee's salary history will not be used in compensation decisions.
Benefits Summary
Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.
* Based on eligibility rules
Drug Free Workplace
NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.
If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.
Submission Guidelines
Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
EEO Policy
NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.
EEO is the Law | Pay Transparency Nondiscrimination | Reasonable Accommodations
E-Verify www.dhs.gov/E-Verify For information about right to work, click here for English or here for Spanish.
E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.
