Executive Assistant Iii, International Marketing

Every great story has a new beginning, and yours starts here.

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

The International Marketing team is part of the global marketing team at Warner Bros Motion Pictures Marketing. Our department is responsible for marketing strategy and development of International Marketing campaigns across creative, digital, publicity, media, research, data, and insights. Works with 60+ countries covering Latin America, EMEA, Asia Pacific and China to ensure effective marketing plans.

We have an exciting opportunity for an Executive Assistant III, International Marketing to provide high-level administrative support for the EVP, International Marketing, including answering calls, scheduling meetings, making travel arrangements, managing invoicing, department reporting, and select vendor coordination to ensure successful outcomes for the department. The position will support the team in planning and executing International and Regional conferences. An ideal candidate is interested in entertainment marketing as there will be opportunities to support the larger team on film projects as needed.

Your Role Accountabilities

• Updates timelines, distribution groups, and workflow calendars for assigned projects & activities originating out of home office

• Assists in coordination of special events, conferences, and other projects as needed

• Manages executive heavy calendar and schedules meetings, independently or as directed

• Coordinates international and domestic travel and hotel accommodations for executive. Handles all aspects of travel, including expenses reporting.

• Manages and prepares documents including meeting agendas, presentations, and reporting.

• Assists with departmental tasks, including conference room requests, team events, employee recognition efforts and offsites.

• Responsible for department budget invoices as necessary (SAP). Responds to inquiries, audits and codes invoices. Ensures all purchase order requests are signed and entered into the shopping cart. Prepares check requests or expense reports for departmental team.

• Interacts with internal senior executives and their offices, international markets, and external partners as needed.

• Supports and creates presentations and documents using Google Docs, Keynote or MS Office Suite.

• Performs other related duties and/or special projects as assigned.

Qualifications & Experience

• BA/BS Degree or equivalent experience

• Minimum 3 years previous Executive Assistant experience in the entertainment field required

• A high level of proficiency with International Travel booking, Concur Expense reconciliation, MS Word, Excel, Outlook, Zoom, Teams, SharePoint, and PowerPoint required

• Experience with Warner Bros. internal platforms (Adstream, PIX, Wiredrive, Aspera, BOX) and/or Adobe Creative Suite a bonus.

• Excellent computer proficiency – Mac & Windows: Microsoft Word, Excel, PowerPoint, Microsoft Teams

• Demonstrates ability to prioritize, meet deadlines, make decisions and change course of action quickly

• Extremely comfortable working in fast-paced environments

• Ability to communicate across multiple external parties simultaneously and prioritize needs and timing accordingly

• Detail oriented with the ability to maintain professionalism under pressure

• Ability to anticipate needs, be proactive, resourceful and flexible

• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture

• Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels.

• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.

• Effective communicator, both verbally and written

• Proactive in thinking of ways to improve productivity and efficiency.

• Ability to be flexible with work schedule. Some overtime required.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $42,981.00 - $79,822.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at recruitadmin@wbd.com.