Executive Assistant I

Salary : $47,444.80 - $60,548.80 Annually
Location : Redding, CA
Job Type: Full-Time (Status 3)
Job Number: 364E 505 122023
Department: City Manager
Division: 505 Redding Area Bus Authority
Opening Date: 12/21/2023
Closing Date: 1/12/2024 11:59 PM Pacific
Bargaining Unit: RIEO
Description
The Redding Area Bus Authority (RABA) Division is inviting applications for one full-time Executive Assistant I position. This position is a City of Redding employee working 100% on behalf of the Redding Area Bus Authority.
The City of Redding provides an excellent benefit package including health, dental, vision, life and long term disability insurance, paid time off and a Cal PERS retirement program along with a great work environment. These positions will receive a 5% increase in July 2024.
We are looking for someone to

• Provide clerical, secretarial and administrative support to a division head/department director or various boards or committees.
• Provide confidential and technical support to a division head over a large division and/or multiple divisions.
• Compose and finalize correspondence, type complex projects/reports, to include agreements, contracts, staff reports, summaries and brochures, and oversee document quality control for the office.
• Coordinate and/or review the work of clerical support employees in lower classifications. Maintain departmental or divisional filing system.
• Perform other duties as assigned within the scope of the job classification.

Click here for the complete Executive Assistant I job description
Qualifications we're looking for

• Principles and practices of good office management;
• Knowledge of Microsoft Office Suite, including Outlook, Word, and Excel
• Interact effectively with the public, managers and employees.
• Compose a variety of correspondence on routine matters and prepare clear and concise reports.
• Maintain confidentiality and diplomacy when handling sensitive matters

Education, Experience and Special Requirements:

• Typical education would include a high school diploma or equivalent.
• Typical experience would include four years experience in a related secretarial field involving shorthand, transcription, typing, and word processing.

Click here for the complete Executive Assistant I job description
What to expect from the Application and Exam Process
You will receive notifications pertaining to this recruitment at the e-mail address and text message number provided on your application. Email correspondence may go to your spam or junk mail folder.
Examination Process: An online written examination will be administered.
This recruitment will establish a new eligibility list that may be used to fill current and future vacancies. If you applied for this position prior to 5/16/2023, you will be required to submit a new application in order to be considered for current and future opportunities.
City of Redding employees: If you took the Executive Assistant examination since November of 2020, you are not required to retest and may retain your prior score, OR, if you prefer, you may retest to receive a new score. You will not have the option of retesting and keeping the better of the two scores. Your application may be added to the eligibility list for a period of five years before you will be required to test again, unless significant changes are made to the examination. Either way, you must complete a new application online and select "Retest" or "Retain" at the top of your application."
Selection Process: Final appointment is contingent upon:

• Positive past employment references
• Passing a city paid fingerprint criminal conviction check (applicants 18 and older)
• Passing a pre-employment medical exam and drug and alcohol screening test
• Positions within the Police Department require applicants pass an extensive background investigation prior to appointment.

Veteran's Credit: Applicants who attach a copy of the DD-214 to their application indicating "Honorable Discharge" from military service and receive a passing score on the examination process will have two (2) additional points added to their final examination score.
The City of Redding adheres to Cal/OSHA COVID-19 requirements.
AN EQUAL OPPORTUNITY/FEDERAL AFFIRMATIVE ACTION EMPLOYER
NOTE: This is a summary of benefits and is provided as a courtesy. For specific benefit information, refer to the labor agreements (MOUs) of each bargaining unit.
To view the Redding Independent Employees Organization - Supervisory/Confidential Employees' Unit MOU, click here.
To view the Redding Independent Employees Organization - Clerical, Technical and Professional Employees' Unit MOU, click here.
THESE BENEFITS DO NOT APPLY TO EXTRA-HELP EMPLOYEES OR PART-TIME EMPLOYEES.
Holidays:
An average of thirteen and a half per year. Fire Association covered employees receive a payment in lieu of holidays. Holiday compensation for Redding Peace Officers Association and Redding Police Managers Association employees has been converted to base pay.
Vacation:
Two weeks per year up to the fourth year of service, three weeks up to nine years of service, three and a half weeks up to fourteen years of service, four weeks up to nineteen years of service, four and a half weeks up to twenty-four years of service, five weeks after twenty-four years of service. For accrual rates for Fire Department shift employees, refer to MOU. Part-time and temporary employees may be eligible for some vacation/paid time off benefits.
Sick Leave:
Twelve working days of sick leave are accrued each year. Unused sick leave may be credited toward retirement. For accrual rates for Fire Department shift employees, refer to MOU.
Health Insurance:
Excellent medical, dental, vision, and life for employee and dependent, and long-term disability for employees.
Retirement:
Full-time employees are covered by CalPERS (formula is dependent on hire date and member status in CalPERS) and are not covered under the Social Security System.
Administrative Leave:
Management positions are eligible to receive 40 hours of administrative leave per calendar year as authorized by the department director; additional leave up to 40 hours may be granted by the City Manager.
Deferred Compensation Plans:
Available for interested employees.
Union Dues: Some job classifications are represented by collective bargaining units, the employees of which may choose to join and pay union dues.
Part-Time Retirement Benefit Program:
Part-time, seasonal, and full-time temporary employees either participate in the Social Security System or the PARS Alternate Retirement System depending upon bargaining unit assignment.
SDI:
All Redding Independent Employees Organization, IBEW - Maintenance and IBEW - Electric represented employees participate at their own expense. To view the current year's taxable wage limit, click
IMPORTANT NOTES:
Benefits described herein do not represent a contract and may be changed without notice.
01
I understand that if I did not attach a valid typing certificate of 30 net words per minute that is required for this position as listed in the job flyer, my application may not be accepted for further consideration.

• Yes
• No

02
I am a City of Redding employee with a valid typing certificate on file. Select N/A if this is not applicable to you.

• Yes
• No
• N/A

03
If you are a current City of Redding Employee and took and passed the Executive Assistant I/II examination in November 2020 or after, you are not required to retest and may retain your prior score, OR, if you prefer, you may retest to receive a new score. You will not have the option of retesting and keeping the better of the two scores. Indicate below if you would like to Retain or Retest. If this question does not apply to you, please select "N/A."

• Retain prior score
• Retest for a new score
• N/A

Required Question