Executive Assistant - Health And Human Services

Washington County Health and Human Services (HHS) is searching for an Executive Assistant to join our Director's Office! This position supports the HHS Director and Assistant Director by providing confidential and complex administrative support with professionalism, diplomacy, and independent judgment.
About the Department:
Washington County HHS promotes Health and well-being by influencing policies, systems, and environments; providing education, programs, and services; and responding to the needs of vulnerable populations. Our work is led and influenced by our values of equity, accountability, transparency, respect, cultural responsiveness, and collaboration. HHS includes the following major offices and divisions: Administrative Services, Animal Services, Behavioral Health, Developmental Disabilities, Director's Office, Disability, Aging and Veteran Services (DAVS), Solid Waste & Recycling, and Public Health.
To learn more about us, please visit this link: Health and Human Services
The Opportunity
In this role, you will help coordinate and maintain department information and communication to HHS staff as well as other departments, including the County Administrative Office and other internal service areas (e.g., Human Resources, Finance, Facilities, and ITS). To be successful in this role, you will be comfortable and experienced using discretion in responding to politically sensitive and confidential issues. You will have the opportunity to demonstrate your strong skills in file management, organization, business writing, and customer service. You will also have the exciting opportunity to help champion our "One Washington County" vision, which serves as a unifying force across departments and divisions, focused on building a leading-edge organization that can better serve the community now and in the years ahead.
This position is eligible for a hybrid work schedule, including 1-2 days/week of remote work.
About YOU!
The ideal candidate for this position thrives on organizing and streamlining work systems for executives and their jam-packed calendars and agendas. They take direction, are a team player, and are also able to take initiative and work independently. They have passion for county government, possess a professional positive demeanor, and embrace our values of equity, diversity, and inclusion (EDI).
They will also have exceptional organization and time management skills, superb attention to detail, and the ability to utilize technology and other tools to facilitate the highest execution of those skills. They are familiar and experienced with the Microsoft 365 products and other modern office programs, including Adobe Pro and Smartsheet, and/or have the ability to learn new software quickly.
Additionally, they will have strong communication and interpersonal skills that support building positive and collaborative relationships internally and externally. This includes the ability to navigate the political environment and work effectively with elected leaders, county leadership, constituents, community-based organizations, and the public.

Why Washington County?
Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop anEquity, Diversity, and Inclusion (EDI) Resolution. Adopted in February 2020, this resolution commits to the equitable delivery of Washington County's services, resources, and opportunities for growth and development to every county resident.

Check Out Our Award-Winning Benefits & Wellness Program on the "Benefits" tab above!

As the HHS Executive Assistant, on any given day, you may find yourself:

1. Thoughtfully coordinating calendars, schedules, and events and ensuring the cadence meets the goals of department leadership.
2. Performing confidential functions for the HHS Director and Assistant Director, including composing, reviewing, proofreading, and editing correspondence such as disciplinary actions, meeting agendas, and minutes.
3. Composing, proofreading, editing and contributing to other written materials including documents for the department to present to the Board of County Commissioners (BCC).
4. Communicating and collaborating with department leadership, County leadership, elected officials, and the public.
5. Supporting department events and initiatives related to HHS priorities, including strategic planning and all-staff meetings.
6. Applying independent judgment and decision-making skills to resolve complex issues including administrative and office practices, procedures, systems, and workflow processes.
7. Maintaining HHS policies and procedures, including proofreading and editing.
8. Ordering supplies and coordinating use of technology such as virtual meetings, pool equipment, etc.

Classification descriptions are typically written broadly. To review this classification, please use this link: Executive Assistant.

Education and Experience:
Candidates must meet one of the following criteria to be considered for this position.

• A Bachelor's Degree in Public or Business Administration, English, Communications, or a related field, AND four (4) years of administrative and office management experience providing confidential support to an executive office.
  OR
• An associate degree in Public or Business Administration, English, Communications or a related field, AND six (6) years of administrative and office management experience providing confidential support to an executive office.
  OR
• Eight (8) years of administrative and office management experience providing confidential support to an executive office.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.
Washington County is committed to using a Merit-based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.
Our commitment to you:

Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Selection Process

1. Apply today! Addition to a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
2. MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes.
3. Subject Matter Expert Review: Your responses to the supplemental questions may be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews).
4. Panel Interview(s): The top 6 - 8 candidates will be invited to participate in a panel interview.

Please note:candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
Status of Your Application:
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.
Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail:Careers@washingtoncountyor.govat least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Questions (?) Regarding This Recruitment
Yeji Seo, Talent Acquisition Business Partner
Yeji_Seo@washingtoncountyor.gov
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Employment Type: Full Time Regular