Executive Assistant (Executive Support Specialist 2)- Hybrid Remote Work Opportunity!

Initial Posting Date:
01/31/2024
Application Deadline:
02/12/2024
Agency:
Employment Department
Salary Range:
$3,860 - $5,676
Position Type:
Employee
Position Title:
Executive Assistant (Executive Support Specialist 2)- Hybrid Remote Work Opportunity!
Job Description:
Are you self-motivated, skilled at analyzing a situation to determine the next steps? Do you enjoy the challenge of identifying and calling out where you can help our management team be successful? Do you thrive in a fast-paced environment with competing priorities? If so, please consider joining our Human Resources team and apply today!
At the Oregon Employment Department, we actively support a workforce that is representative of the people we serve including people from various races, genders, abilities, cultures, language skills, geographic locations, and justice system involvement. We value your life experiences and encourage everyone to apply with your transferable skills and qualifications from your work, school, and volunteer experiences.
What You Will be Doing:
The primary purpose of this position is to provide executive level and confidential administrative support to the Human Resources Director, Human Resources leadership team, and the Human Resources section. As the Human Resources Executive Assistant, you will perform, coordinate, and oversee technical and administrative duties, including varied and complex assignments involving knowledge of change management, process improvement and human resources concepts. Interpret and apply policies and procedures to provide support related to non-routine and highly sensitive personnel matters.
For a full Position Description, please click here.
What We Are Looking For (Desired Attributes):

• Expert experience with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, OneNote, Adobe Sign/Creative Cloud; ability to learn and adapt to new technologies.
• Ability to build rapport with team members and customers using effective communication skills.
• Excellent organization, attention to detail, and time management skills related to workload and meeting management.
• Demonstrated experience analyzing, coordinating, and prioritizing projects, while maintaining excellent interpersonal skills.
• Ability to exercise independent judgment to solve problems.
• Commitment to valuing diversity and promoting inclusion.
• Preference may be given to applicants with LEDS Certification.

Required Minimum Qualifications:
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
What's In It for You?

• A workplace that balances productivity with enjoyment and encourages learning and mentoring.
• Rewarding work in a fast-paced, creative environment with colleagues who are passionate about public service.
• A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.
• Work/life balance, 11 paid holidays a year, and a competitive benefits package.
• If you have federal student loan debt or are thinking of going back to school, then you may benefit from the Public Service Loan Forgiveness Program (PSLF). PSLF allows you to make 120 qualifying payments on your student loan while working full-time for a qualifying employer. PSLF student loan debt may be forgiven. OED positions may qualify for PSLF. Please visit the website for more information and/or verification.

How to Apply:

• Complete the online application.
• Complete the supplemental questionnaire.
• Upload a current version of your resume (required).
• Upload a cover letter (not exceeding 2 pages) that addresses how you meet the desired attributes in the "What We Are Looking For" section above (required).

NOTE: Please make sure your cover letter or resume clearly reflect how your experiences and skills meet the minimum qualifications and desired attributes listed in this job posting. Both documents must be uploaded in the "Resume/Cover Letter" section of the application.
External Applicants: Click on the "Apply" link above to fill out the online application and submit by the posted closing date. Please use the name you want us to address you by.
Current State of Oregon employees (including temporary employees): Apply through your employee Workday account. Please ensure the work history in your applicant profile is up-to-date and reflects your current position.
Additional Information:

• This position is management service and is not represented by a union.
• This recruitment may be used to fill future Permanent, Limited Duration, Job Rotation and Temporary vacancies as they occur.
• Please ensure you've provided a thorough and updated application as it pertains to the position for which you are applying. This will be used to determine the salary offer based on a pay equity assessment.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensation page for more details, or you may visit our website for information on Pay Equity.
• United States Employment Eligibility: The Oregon Employment Department does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification.

Hybrid Remote Work Information:
This position is eligible for a Hybrid Remote Work schedule. The incumbent will be expected to work at the central workplace located in Salem, Oregon, at least twice per week. Determining the amount of work that can be performed remotely is based on assignment and determined at the discretion of the employee's direct supervisor. Remote work availability can change without notice based on organizational need. Candidates are expected to reside within (or be willing to relocate to) Oregon, or one of its bordering states within a reasonable commuting distance (e.g. Vancouver, Washington).
Veterans' Preference:
Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666. NOTE: If claiming veterans' preference, please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.
Equity and Inclusion:
We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.

• View guidance our hiring managers use at the following website: Equity and Inclusion Recruitment Questions
• Please read more about our Gender Identity and Expression Procedure!

Criminal Records Check:
The Employment Department is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion, criminal background check policies shall be job related and consistent with business necessity. For positions with authorized access to FBI Criminal Justice Information Systems (CJIS) information, a separate criminal records check is conducted by the Oregon State Police. If you would like further information on how each criminal records check is conducted, please read our Criminal Records Check Policy or contact us at the number below with any questions. Note: This position has been designated to have authorized access to FBI CJIS information. To verify identification, the successful candidate shall be subject to a criminal background check which includes CJIS fingerprint based record check.
Contact Information and Helpful Links:

• If you have questions about the position or need an alternate format to apply, please contact us at 503-947-1289; humanresources@employ.oregon.gov. Please be sure to include the job requisition ID number.
• Reasonable Accommodations
• Interview Scoring Criteria used during recruitment
• Understanding the State Application Process
• Resources for Job Seekers