Address
Form of workAbout Art Bridges
Art Bridges is the vision of philanthropist and arts patron Alice Walton. The mission of Art Bridges is to expand access to American art in all regions across the nation. Since 2017, Art Bridges has been creating and supporting programs that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of nearly 220 museums of all sizes and locations to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.
Required Documents to Apply:
Please provide a copy of your resume and cover letter.
Job Description:
Position Title: Executive Assistant to CEO and COO
Reporting to: CEO/COO
Location: Bentonville, AR
Salary Range: 70k-80k
About the Position
The Executive Assistant to the Chief Executive and Operations Officers is a key role at Art Bridges, providing high-level administrative support to the CEO/COO. This role requires exceptional organizational skills, the ability to handle confidential information with discretion, and a strong aptitude for managing multiple tasks efficiently. The Executive Assistant will play a critical role in ensuring smooth operations within the CEO/COO's office and will collaborate closely with other staff members to facilitate effective communication and project coordination.
Responsibilities
• Manage and coordinate the CEO/COO's calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO/COO.
• Organize and maintain files and records, ensuring accuracy and confidentiality.
• Assist in coordinating the agenda of senior management team meetings, off-sites, and all-staff meetings.
• Support development of Board materials and scheduling for Board meetings and communications.
• Facilitate cross-departmental communication by acting as a liaison between the CEO/COO and other departments.
• Handle confidential and non-routine information with the utmost discretion.
• Assist with special projects as needed, demonstrating flexibility and problem-solving abilities.
Attributes that Support Your Success
• Proactive with the ability to work independently and as part of a team.
• Strong organizational, tech, administrative, and planning skills.
• Excellent communication and interpersonal skills.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• High degree of adaptability to varied work environments and tasks.
Qualifications and Skills
• Bachelor's degree or equivalent experience.
• 3 to 5+ years of proven experience as an Executive Assistant or in other administrative positions.
• Proficient in Microsoft 365, with a strong understanding of business software and technology tools including Salesforce, Teams, Zoom, Slack, and Project Management platforms.
• Experience in handling a wide range of administrative and executive support tasks across workstreams and tech platforms.
• Ability to work well under pressure in a fast-paced, dynamic environment.
Work Schedule
This is a full-time, Monday to Friday, in person role. Our Flexible Work Policy allows an option to work one day per week from home between Tuesday and Thursday. Occasional evening or weekend work may be required.
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: Occasionally, while performing the duties of this job, the employee is required to travel independently, regionally, and in communities served. This position requires working at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching for filing, and physical stamina to lift a minimum of 25 pounds to a height of at least three feet for art materials storage and preparation and as appropriate for the demands of the office. Visual acuity to review written materials is required for this job.
Work environment: Work will be performed in an office environment, museum spaces, and in communities served. Occasional evening and weekend hours may be required. The noise level in the office is usually low to moderate.
Art Bridges and DEAI
At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions made within our organization. We support our colleagues and partners in learning and growing together to make this important work part of our daily lives.
Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants including women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.
All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.
#LI-Onsite
Art Bridges is the vision of philanthropist and arts patron Alice Walton. The mission of Art Bridges is to expand access to American art in all regions across the nation. Since 2017, Art Bridges has been creating and supporting programs that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of nearly 220 museums of all sizes and locations to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.
Required Documents to Apply:
Please provide a copy of your resume and cover letter.
Job Description:
Position Title: Executive Assistant to CEO and COO
Reporting to: CEO/COO
Location: Bentonville, AR
Salary Range: 70k-80k
About the Position
The Executive Assistant to the Chief Executive and Operations Officers is a key role at Art Bridges, providing high-level administrative support to the CEO/COO. This role requires exceptional organizational skills, the ability to handle confidential information with discretion, and a strong aptitude for managing multiple tasks efficiently. The Executive Assistant will play a critical role in ensuring smooth operations within the CEO/COO's office and will collaborate closely with other staff members to facilitate effective communication and project coordination.
Responsibilities
• Manage and coordinate the CEO/COO's calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO/COO.
• Organize and maintain files and records, ensuring accuracy and confidentiality.
• Assist in coordinating the agenda of senior management team meetings, off-sites, and all-staff meetings.
• Support development of Board materials and scheduling for Board meetings and communications.
• Facilitate cross-departmental communication by acting as a liaison between the CEO/COO and other departments.
• Handle confidential and non-routine information with the utmost discretion.
• Assist with special projects as needed, demonstrating flexibility and problem-solving abilities.
Attributes that Support Your Success
• Proactive with the ability to work independently and as part of a team.
• Strong organizational, tech, administrative, and planning skills.
• Excellent communication and interpersonal skills.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• High degree of adaptability to varied work environments and tasks.
Qualifications and Skills
• Bachelor's degree or equivalent experience.
• 3 to 5+ years of proven experience as an Executive Assistant or in other administrative positions.
• Proficient in Microsoft 365, with a strong understanding of business software and technology tools including Salesforce, Teams, Zoom, Slack, and Project Management platforms.
• Experience in handling a wide range of administrative and executive support tasks across workstreams and tech platforms.
• Ability to work well under pressure in a fast-paced, dynamic environment.
Work Schedule
This is a full-time, Monday to Friday, in person role. Our Flexible Work Policy allows an option to work one day per week from home between Tuesday and Thursday. Occasional evening or weekend work may be required.
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: Occasionally, while performing the duties of this job, the employee is required to travel independently, regionally, and in communities served. This position requires working at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching for filing, and physical stamina to lift a minimum of 25 pounds to a height of at least three feet for art materials storage and preparation and as appropriate for the demands of the office. Visual acuity to review written materials is required for this job.
Work environment: Work will be performed in an office environment, museum spaces, and in communities served. Occasional evening and weekend hours may be required. The noise level in the office is usually low to moderate.
Art Bridges and DEAI
At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions made within our organization. We support our colleagues and partners in learning and growing together to make this important work part of our daily lives.
Art Bridges is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants including women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.
All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.
#LI-Onsite
