Executive Assistant

About our firm:

Here, your position and abilities have a great impact to the firm’s overall growth and ultimate success.

Here, your opinion matters.

Here, we believe that in order to reach our goals as individuals or as a company, we must help our employees and clients reach theirs.

As a member of our team, you’ll be mentored and supported by industry experts as well as your colleagues. We don’t operate in a competitive work environment; our wealth of knowledge is shared, and collaboration is one of our core values, alongside being humble and empowering our employees. Our company culture is invaluable to us, and we work hard to ensure that the teammates we select fit into that environment and encompass our company values.

Our leadership is driven by these core values and uses them to make the best decisions for the company. We remain humble, accepting there is always room for continued growth. We practice stewardship delegation, allowing you to choose your own path in your work. Our goal is to empower our employees to work independently, through commitment, productive conflict, accountability, and trust.

Key Responsibilities:

- Manage the President’s calendar, schedule meetings, and ensure smooth transitions between daily appointments.

- Handle correspondence, including email management, categorizing, prioritizing, and responding to messages.

- Prepare and organize necessary materials for meetings and provide reminders and updates to the President.

- Conduct task management, ensuring tasks are completed and updated.

- Attend key meetings for notetaking, distributing action items, and following up on task completion.

- Perform administrative duties such as document editing, data entry, printing materials, and registering for events.

- Manage personal and professional errands including meal pickups, grocery shopping, dry cleaning, and car maintenance.

- Coordinate travel arrangements, personal appointments, family events, and company social functions.

- Oversee the coordination and planning of annual events, including the company Christmas party and picnic.

- Coordinate and repair for employee appreciation events such as Wine Tasting Wednesday and bi-monthly Traeger Lunches.

- Maintain memberships and subscriptions.

- Order supplies, manage office spaces, home management, rental management, and coordinate maintenance as needed.

Skills:

- Exceptional time-management and organizational skills.

- Strong verbal and written communication abilities.

- Adaptability to dynamic schedules and tasks.

- Proficiency in Microsoft Office Suite.

- Ability to multitask and prioritize in a fast-paced environment.

Qualifications:

- Proven experience as an Executive Assistant or in a similar administrative role.

- Experience in handling a wide range of administrative and executive support-related tasks.

- Ability to work independently with minimal supervision.

- Discretion and confidentiality are paramount.

- High degree of discretion and a commitment to maintaining confidentiality.

- 3-5 years equivalent experience.

Why Join Central Geotechnical Services?

You will be part of a dedicated team that values humility, empowerment, and collaboration. As an Executive Assistant, your work will be pivotal to the President’s effectiveness and by extension, the success of CGS.

Central Geotechnical Services is an equal opportunity employer and champions diversity and inclusivity in our workplace.

Job Type: Full-time

Pay: $66,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person