Executive Assistant

Our Company
Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!
The opportunity :
This Executive Assistant role will be an influential position within the company reporting directly to the VP of Engineering of Adobe Workfront who is also the Site Lead for the Adobe Utah site. This individual will provide administrative support in a variety of capacities and must be organized, proactive, detail- and task-oriented. This position is often privy to confidential information and as such, requires discretion and diplomacy. We are targeting someone who is driven, energetic, flexible, and able to build positive relationships throughout the company and create positive experiences for the site.
What you’ll do :
Be a highly visible member of the Adobe Workfront team and the Adobe Utah site and act as an ambassador of the company.
Act as the proxy for the executive and their team ; set the tone for the organization, maintain the executive’s image and able to speak on their behalf and represent them on multiple issues and subjects.
Manage a warm, welcoming environment for the organization and keep the executive and their team informed and aware of organizational issues, potential concerns, conflicts, etc.
Heavy calendar and time management, requiring consistent and fluid interaction with internal and external executives and assistants to coordinate complex meetings and busy schedules.
Arrange and coordinate business travel, events , and meetings and adapt quick ly to changes in travel plans, schedules, or requirements.
Prepare agendas, presentations , and provide logistical and clerical support for the executive and their team .
Track and report on department initiatives and budgets, create and submit purchase orders and expense reports .
What you’ll need to succeed:
Ability to operate in a fast-paced environment supporting and interacting with executives at prominent levels .
Ability to learn from the executive what is important to the m , assess and understand the day-to-day dynamic and stay steps ahead of them to help achieve success .
Create positive interactions with customers and staff at all levels operating with professionalism.
Pride in ownership and work , ability to operate with discretion and maintain confidentiality and establish trust.
Be exceptionally well-organized , detail-oriented and enjoy the administrative challenges of supporting an executive and their team by being proactive , resourceful, and efficient.
Capable of handling high-pressure requests, f requent interruptions, and changes in priority diplomatically and constructively and deliver results effectively.
Experience in project management and dealing with multiple tasks, timelines, and deadlines concurrently.
Expert-level written and verbal communication and collaboration skills across all levels of the business ; strong judgement and decision-making skills.
Be highly proficient at analyz ing , synthesizing, and summariz ing data/information, creat ing reports, spreadsheets, presentations and mak ing recommendations or improvements.
Strong knowledge of productivity tools – Word, Excel, Power Point, Outlook, Teams, Slack .
Be connected to the organization and the site to sense morale issues amongst the staff and raise concerns appropriately.
Strong d rive to learn and take on new challenges and assist others in getting things done.
Energy and enthusiasm on the job; a lways willing to help and raise the bar for the executive and their team.
Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $71,600 -- $155,900 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).
In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.
Adobe is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.
Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call (408) 536-3015.
Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each other’s employees.