Address
Form of worklocations
Alexandria, VA
time type
Full time
posted on
Posted 6 Days Ago
job requisition id
R794
Do you want to create a world where cancer is prevented or cured, and every survivor is healthy?
Conquer Cancer®, the ASCO Foundation raises funds to accelerate breakthrough research for every type of cancer, while sharing and supporting the vision of the American Society of Clinical Oncology (ASCO), the world’s largest professional society for people who work in cancer care. Conquer Cancer’s community of staff, donors, and affiliate organizations work to support research that delivers better treatments and cures and provides the vital resources and programs needed to deliver the highest quality, equitable patient care around the world.
ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, commits to quality, and values inclusion. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.
ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn more about Conquer Cancer, click
here
. Who we are looking for:
We are seeking an experienced and highly organized individual to join our team as an Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO), Conquer Cancer, the ASCO Foundation. If you are passionate about supporting executive-level operations and making a meaningful impact in the field of oncology, apply now to join Conquer Cancer as an Executive Assistant.
This position is hybrid with a primary location in Alexandria, VA.
Responsibilities
Executive Assistant to Conquer Cancer Chief Executive Officer
- Provide executive assistance to Chief Executive Officer (CEO) by performing a broad variety of complex administrative tasks and projects as assigned.
- Maintain confidential and sensitive information with discretion.
- Manage internal and external correspondence.
- Proactively manage calendar and complex scheduling.
- Schedule and coordinate meetings, develop and provide participants with pertinent background materials to include objectives, agendas, and all relevant materials to be reviewed in preparation of meetings.
- Collaborate internally/externally to conduct research and gather information to assist in preparation of reports, presentations, and other documents.
- Keep CEO well informed of commitments, responsibilities, and critical information they may not be aware of, with appropriate follow-up.
- Complete expense reports, including corporate card reconciliation for Chief Executive Officer .
- Coordinate end-to-end travel arrangements, including hotel accommodations, directions, commuting time, ground transportation, and other travel logistics.
- Develop schedule and steward CEO at ASCO Annual Meeting.
Conquer Cancer Administrative Operations Support
- Support daily operations through collaboration with division leadership, performing an array of complex administrative tasks, including but not limited to managing calendars, generating correspondence, agenda preparation, creating PowerPoint presentations, taking minutes, maintaining database and archives.
- Serve as Onboarding Coordinator for new hires, maintain org charts and other onboarding documents.
- Coordinate with Facilities for onsite office needs.
- Reconcile monthly credit card and business-related expenses for corporate credit card.
- Provide research and support for special projects, as needed.
Required Education and Experience
- Bachelor's degree in related field or equivalent years of experience
- 5+ years related experience supporting C-suite executives.
- Experience with managing executive calendars and time keeping tasks and travel order processing procedures
- Experience in the preparation, crafting and editing of executive-level and technical correspondence
- Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook, and virtual meeting platforms.
Competencies
- Ability to manage and maintain confidential and sensitive information with discretion.
- Excellent prioritization and time management skills
- Excellent time management skills with ability to adjust priorities based on new information.
- Excellent organizational skills and attention to detail with consistent and reliable follow-through
- The ability to collect and analyze information, problem-solve, and make decisions with sound judgment
- Self-starter who proactively anticipates needs and resolves issues
- Excellent communication skills, including written, with the ability to clearly convey and receive information
- Resourceful team player with the ability to work effectively independently.
Work Environment
HQ based, onsite 2-3 days a week, or as needed.
ADA/Physical Requirements
Must lift up to 10 lbs
Fast-paced office environment with extended periods seated or standing at a desk.
High use of computer and other office technology equipment.
Travel
1-5 days/yr
Generous Benefits Package:
- Hybrid Work Environment
- Open Leave Policy
- Paid Family Leave
- 13 Paid Holidays per Calendar Year
- Staff Appreciation Days
- 401(k): 7.5% Employer Contribution
- Medical/Dental/Vision
- Employee Assistance Program
- Fertility and Family Forming
- Healthcare Concierge
- Flexible Spending Account(s)
- Healthcare Savings Account
- Disability and Life Insurance
The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
At ASCO and Conquer Cancer, our goal is to foster and encourage a diversity of thought, experience, and background in our workplace. Our organizations’ culture is multi-dimensional, and we encourage our employees to leverage their unique perspectives and ideas.
