Executive Assistant

Position Overview:

As an Executive Assistant reporting directly to the CEO. You will play a pivotal role in supporting executive-level functions and ensuring seamless operations within a dynamic and patient-focused environment. This is a unique opportunity to contribute to the success and growth of a vital healthcare institution.

Key Responsibilities:

1. Executive Support:

   • Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, and coordinating meetings.
   • Act as a primary point of contact between the CEO and internal/external stakeholders, exercising discretion and professionalism.

2. Communication and Correspondence:

   • Draft, proofread, and edit various communications on behalf of the CEO, ensuring accuracy and adherence to organizational standards.
   • Handle incoming communications, emails, and inquiries, prioritizing and responding as appropriate.

3. Meeting Coordination:

   • Organize and coordinate executive meetings, conferences, and events, both on-site and off-site.
   • Prepare meeting materials, agendas, and take minutes as necessary, ensuring smooth proceedings.

4. Information Management:

   • Manage confidential and sensitive information with the utmost discretion.
   • Maintain organized and up-to-date files, records, and databases related to executive functions.

5. Travel and Logistics:

   • Arrange complex travel itineraries, accommodations, and logistics for the CEO.
   • Ensure timely reimbursement and accurate record-keeping for all travel-related expenses.

6. Project Assistance:

   • Assist in special projects and initiatives as directed by the CEO, contributing to the overall success of the organization.

7. Team Collaboration:

   • Collaborate with other departments and executives to facilitate effective communication and workflow.

Qualifications:

• Bachelor’s degree preferred, with relevant experience in executive assistance.
• Proven experience supporting C-level executives, preferably in a healthcare setting.
• Exceptional organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills, with a keen attention to detail.
• Proficient in MS Office suite and other relevant software applications.
• Ability to handle sensitive information with confidentiality and discretion.
• Positive and proactive attitude, with the ability to work independently and as part of a team.