Executive Assistant

Salary: $85k-100k, Competitive benefits package with medical, dental, vision, LTD/STD/Life. Employer 401(k) match 1:1 up to 6% after six months of employment.

Patriot Maritime is a leading maritime contractor to the U.S. Government providing ship management services to MARAD, the Military Sealift Command (MSC), and commercial vessels. (www.patriotships.com)  Offices are located in Concord, CA and Houston, TX. 

Executive Assistant 

• Reporting to the CEO, provide comprehensive administrative support.
• Serve as liaison between executives and internal/external stakeholders, handling phone calls, emails, and correspondence with professionalism and discretion.
• Prepare quarterly Executive Committee meetings; agenda and supporting document, arrange logistics, schedule meetings, organize social events and offsites, take notes and follow-up on related tasking.
• Provide technical support to the Executive team for meetings and briefings.
• Drafts, vets, and sends communication/emails on behalf of the executive team.
• Responsible for booking all CEO travel. Provide additional travel assistance as requested for the Executive team. 
• Assist with preparation of expense reports as requested.
• Oversee task tracking and follow up under the purview of the Executive team.
• Monitor industry social media, web sites and other sources of information for Executive awareness.
• Provides bid preparation administrative assistance as needed.
• Maintains Sharepoint and Teams organization, documentation, and scheduling for the executive team.
• Provides logistical support for industry shows and events.
• Organize and maintain confidential information, files, and records.
• Advanced document editing as needed 

 

Qualifications

• 5+ years demonstrated experience supporting C-level executives
• Exception organizational and time management skills
• High degree of professionalism, discretion, and ability to maintain confidentiality
• Highly skilled in MS suite with strong excel skills
• Strong critical thinking skills with the ability to work independently with general guidance
• Excellent written and verbal communication skills

Patriot is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Patriot is committed to providing employees with a work environment free of discrimination and harassment without regard to race, color, religion or belief, national or social or ethnic origin, gender, age, physical, disability, sexual/identity or orientation.