Executive Assistant

its proprietary delivery platform. Vaxart vaccines are administered using convenient room temperature-stable tablets that can be stored and shipped without refrigeration.

Vaxart has demonstrated that its proprietary tablet vaccine delivery platform is suitable to deliver recombinant vaccines, positioning the company to develop oral versions of currently marketed vaccines and to design recombinant vaccines for new indications. Its development programs currently include tablet vaccines designed to protect against coronavirus, norovirus, seasonal influenza and respiratory syncytial virus (RSV), as well as a therapeutic vaccine for human papillomavirus (HPV), Vaxart's first immuno-oncology indication.

Our mission is the promotion of global health through the development of effective vaccines that can be administered by tablet rather than by injection, providing for the simple and efficient distribution and administration of safe vaccines in any setting.

We are looking for a Executive Assistant to join our growing South San Francisco team!

The Executive Assistant (EA) role requires flexibility and the ability to roll up your sleeves and participate in various tasks and projects to deliver success. This role will report to the General Counsel to support C-Level executives and drive the administration of day-to-day operations as assigned. The EA is expected to handle all duties with a high degree of integrity, professionalism, and confidentiality. Ultimately, the EA will contribute to the efficiency Vaxart's business by providing personalized and timely support to executive members. The person in this role is highly motivated, takes initiative, and feels comfortable with ambiguity and they know how to ask the right questions to gain more detail, and can drive to execution efficiently and proficiently. Please note: This is an onsite role in South San Francisco, CA.

Responsibilities:

* Available and responsive to the global nature of the business - often extending into non-traditional office hours.
* Manage and prioritize calendars, schedules, and communications for executives.
* Arrange travel schedules that can quickly change and need adjustment.
* Assists with organizing meetings and events.
* May file expense reports and track reimbursement status for executives.
* May coordinate logistics and materials for all hands meetings
* Coordinate with internal and external teams.
* May be responsible for assisting in office duties such as answering phone calls, sending emails, ordering meals and greeting visitors.
* Support ad-hoc requests, often on short notice.
* Upload digital files and data.
* Organizes and archives records and documents.
* Retrieves data and files for other departments and personnel.
* Creates new files and provides needed information on forms and reports.
* Secures and protects the privacy of documents.
* Types and performs data entry.
* Checks and corrects documentation and placement of previously filed documents.

Requirements:

* Associate Degree in Business Administration or related field, or equivalent experience.
* Minimum of 5+ years executive or general administrative experience supporting multiple executives with the ability to prioritize tasks and requests.
* Outstanding organizational and time management skills.
* Excellent interpersonal, verbal, and written communications skills.
* Ability to maintain strict confidentiality.
* Reliable and dependable.
* Strong attention to detail with the ability to manage and meet deadlines.
* Technologically savvy and experienced with Microsoft Office Suite applications.
* Experience with SharePoint a plus.

In accordance with California's Pay Transparency law, Vaxart's base salary range for this position is approximately $115,000 - $140,000 USD annually. The actual salary for this role will vary based on a variety of factors including education, job-related knowledge, and experience. This range does not include equity, benefits, bonuses, or other non-monetary compensation which may be included.

Vaxart offers team members a competitive compensation and benefits package, including a robust health plan, bonus program, stock options, 401(k) with employer matching, tuition assistance, and work-life balance.

Vaxart is an Equal Opportunity Employer and values diversity. We are committed to the principles of equal employment opportunity and affirmative action for all applicants and employees. Equal opportunity and consideration are afforded to all qualified applicants and employees in personnel actions, which include recruiting and hiring, selection for training, promotion, rates of pay or other compensation, transfer, discipline, demotion, and layoff or termination. Vaxart does not unlawfully discriminate on the basis of race, color, religion, sexual orientation, marital status, pregnancy, gender identity, gender expression, family medical history or genetic information, citizenship, national origin or ancestry, sex, age, physical or mental disability, medical condition, veteran status, military status, or any other basis protected by.

NOTICE TO RECRUITERS AND STAFFING AGENCIES: Vaxart, Inc. has an internal recruiting department. Vaxart may supplement that internal capability from time to time with assistance from temporary staffing agencies, placement services, and professional recruiters ('Agency'). Agencies are hereby specifically directed NOT to contact Vaxart employees directly to present candidates. Vaxart's recruiting team or other authorized Vaxart personnel must present ALL candidates to hiring managers.

To protect the interests of all parties, Vaxart will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Vaxart, including unsolicited resumes sent to a Vaxart mailing address, fax machine or email address, directly to Vaxart employees, or to Vaxart's resume database will be considered Vaxart property. Vaxart will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Vaxart will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.

The Agency must obtain advance written approval from Vaxart's recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Vaxart will not pay a fee to any Agency that does not have such an agreement in place.

Agency agreements will only be valid if in writing and signed by an officer of Vaxart or their designee. No other Vaxart employee is authorized to bind Vaxart to any agreement regarding the placement of candidates by Agencies. Vaxart hereby specifically rejects, and denies any liability under, any agreement purporting to be accepted based on negative consent, negotiation with a candidate, performance, or any means other than the signature of a Vaxart officer.