Executive Assistant

The Executive Assistant plays a pivotal role in providing comprehensive administrative and personal support to the CEO and President of ReminderMedia. In addition to overseeing the smooth coordination of traditional Executive Assistant duties, this role extends to embrace a wider array of responsibilities with a strong focus on personal assistant duties. This position is based at our corporate headquarters in King of Prussia, PA, and reports directly to the company President.

Administrative Support:

• Provide extensive administrative support to the Chief Executive Officer and President.
• Manage executive calendars, including scheduling meetings, appointments, and coordinating with internal and external stakeholders.
• Arrange travel logistics, including itinerary planning and reservations.
• Draft, edit, and proofread various documents, correspondence, reports, and presentations.
• Facilitate internal and external communication on behalf of the executives.
• Maintain meticulous records of important documents and correspondence.
• Conduct research and compile information for special reports and presentations as requested by company executives and senior leadership.
• Serve as the primary point of contact for the executives, ensuring proper coordination, awareness, and preparation with scheduled commitments and appointments.
• Safeguard confidential information and handle all aspects of the job with the utmost confidentiality and sensitivity.
• Perform other duties as assigned.

Personal Assistant Duties:

• Exhibit the ability to anticipate and meet the personal needs of the CEO and President.
• Handle personal tasks and requests such as dry cleaning, shopping, vendor management, and other errands.
• Maintain a high degree of confidentiality and discretion in all personal matters.
• Ensure the executives are informed and well-prepared for personal commitments and engagements.
• Perform other duties- as assigned- to optimize executives' availability and focus on driving business interests.

Compensation and Benefits:

• Highly competitive compensation package commensurate to experience
• Full benefits package includes medical, dental, vision, 401(k) with company match and much more
• 40-hour traditional weekly schedule with paid time-off and paid holiday benefits

Qualifications:

• High school degree or equivalent education is required; a college degree is strongly preferred.
• 1+ year experience in a senior-level executive support role is strongly preferred.
• Exceptional attention to detail, communication, and administrative skills.
• Advanced proficiency with computers.
• A valid driver’s license is required.

About Us:

Founded in 2004, we are a family-owned, leading marketing services provider that empowers professionals in relationship-based businesses to close more deals and retain more business. Our growing suite of marketing tools includes American Lifestyle, Business in Action, Start Healthy, and Good to Be Home customizable magazines, Print-On-Demand Postcards, Digital Ads management services and a Digital Marketing Platform for email and social media marketing campaigns.

Digital Grapes, LLC doing business as ReminderMedia is proud to be an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of age, race, color, creed, religion, sex, sexual orientation, gender, gender identity or expression, medical condition, national origin, ancestry, citizenship, marital status or civil partnership/union status, physical or mental disability, pregnancy, childbirth, genetic information, military and veteran status, or any other basis prohibited by applicable federal, state or local law. We will consider for employment qualified applicants with criminal histories in a manner consistent with local and federal requirements and will consider applicants able to perform essential job responsibilities with or without reasonable accommodation. Applicants requiring alternative methods of application or screening, should contact a member of ReminderMedia’s recruiting team directly. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. By providing a phone number and email through this application process, candidates consent to receive text messages, phone calls and emails from ReminderMedia.

Job Type: Full-time

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• To be considered for this opportunity, candidates must be able to work a traditional full-time schedule with reliable transportation to and from the company headquarters in King of Prussia, PA. Please confirm you meet these criteria. (YES/NO) [ 37]
• This full-time position requires reliable transportation to and from King of Prussia, PA. Please confirm you meet this requirement (YES/NO) [ 37]

Work Location: In person