Executive Assistant

POSITION SUMMARY:

The Executive Assistant position is an exempt position that provides high-quality support to an executive team including coordinating and organizing schedules, calls, meetings and projects, analyzing and preparing documents and reports, and acting as a liaison between senior level executives and the rest of the management team and company.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage the schedules of MIMCO’s executives including optimizing travel schedules, managing internal and external commitments and keeping track of engagements for follow up purposes;
• Act as meeting manager to ensure meetings with executives begin and end on time, clear agendas and background materials are provided ahead of meetings, etc.
• Manage executive communications by screening calls, drafting replies to emails and organizing/prioritizing emails and calls for review and response by executives;
• Attend meetings with executives and participate in phone calls in order to identify, organize, delegate and follow up on action items;
• Prepare documents, reports, power point presentations for executives;
• Build and maintain tracking systems for executives to keep track of work that has been delegated to others, work they have committed to and other priorities that require ongoing attention and tracking;
• Coordinate and plan events ranging from investor meetings to holiday parties to employee teambuilding events;
• Use computer software tools and products provided by the company (i.e. Microsoft Outlook, Word, Excel, and Yardi Voyager) as needed;
• Abide by all company policies and procedures;
• Perform any and all other duties and responsibilities as directed and assigned by management.

COMPENSATION AND BENEFITS

Pay: The position of Executive Assistant is compensated on a salary basis, at a rate determined by management of MIMCO, commensurate with candidate experience and qualifications.

In addition, MIMCO provides the following benefits to eligible employees:

• Health insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• Life insurance coverage
• 401(k) plan
• 401(k) matching
• Short- and long-term disability plan
• Paid Time Off
• Flexible spending accounts

COMPANY OVERVIEW

MIMCO was founded in 1972 to provide real estate investment and property management services in El Paso, Texas. Over the last 50 years, our managed portfolio has grown to include approximately 325 properties across Texas, New Mexico, and Arizona, with a focus on shopping centers.

MIMCO is unique in a few significant ways. Most notably, MIMCO only manages properties in which we have a vested interest, so we take great pride and extra care to ensure our properties are well maintained and that we are responsive to tenants’ needs. This strategy has been the key to our success, drawing in regional and national tenants and leading to repeat business with companies like Starbucks, Big Lots, Peter Piper Pizza and countless local small businesses in El Paso, Las Cruces, San Antonio, Corpus Christi and beyond.

Additionally, our business has evolved over the years into a full-scale real estate investment, development and management company. In addition to property management, our teams provide services including:

• Business development and property acquisition/disposition;
• Planning, design and construction;
• Leasing and marketing;
• Property management and maintenance;
• Debt and equity origination and placement;
• Investor relations and financial reporting;
• Legal services from contract review and negotiation to litigation management.

MIMCO is invested in building and developing the communities where we live and work, and is always looking for talented, passionate, capable people to join our team. If you are interested in pursuing a career with MIMCO, begin your search for open positions here.

EQUAL EMPLOYMENT OPPORTUNITY

MIMCO. is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, national origin, citizenship, age, disability or any other protected trait.

MINIMUM EDUCATION

• Associate degree or equivalent combination of combination and experience preferred.

MINIMUM EXPERIENCE:

• Minimum of five (5) years of experience working as an administrative assistant at the executive level; experience in any area of real estate preferred;
• Experience managing others preferred.

MINIMUM SKILL REQUIREMENTS:

• Commitment to managing sensitive information about employees, proprietary business information, financial information, etc. with confidentiality and discretion;
• Ability to multi-task, organize and prioritize work assignments to meet deadlines and job requirements;
• Strong written and verbal communication skills including the ability to tailor communications to a wide range of people including investors, business colleagues and employees;
• Excellent customer service and interpersonal skills;
• Strong leadership skills and ability to manage others;
• Attention to detail and commitment to delivering high quality work product;
• Self-motivated and proactive with the ability to anticipate executive requests and needs, and with respect to both managing workload and personal career development;
• Proficient in Microsoft Office Products (Excel, Microsoft Project, Outlook, Word, PowerPoint);
• Knowledge of basic accounting and financial principles;
• Ability to succeed in a team environment;
• Bilingual (English/Spanish) preferred with the ability to read and communicate verbally and in written form in English.

PHYSICAL DEMANDS

• Ability to sit most of the time using office equipment and computers but may involve walking or standing for brief periods of time.
• Ability to lift, push and pull a minimum of 20 pounds.
• Ability to climb stairs in an office building.