Executive Assistant

Position Summary:

Shuster Financial Group, LLC is seeking an Executive Assistant to join our team. The ideal candidate is a problem solver with excellent communication and prioritization skills, collaborative and proactively seeks additional responsibilities.

Location: Pasadena, CA

Responsibilities:

• Provide daily administrative and personal support to the Firm Partner(s).
• Manage calendaring functions for Firm Partner(s), and other company executives and staff when needed.
• Manage Firm Partner(s)’s communications including incoming and outgoing emails, including dictation.
• Manage business and personal travel arrangements for Firm Partner(s), and other company executives and staff when needed.
• Assist in the preparation of meetings including sign-on, monitoring, preparation and assembly.
• Professionally communicate with company clients and personal Firm Partner(s)’s contacts.
• Assist in management of insurance and municipal licensing.
• Assist with office machine and supply management.
• Ad hoc projects, including spreadsheeting and PowerPoint presentations.

Requirements/Experience

• Prior experience supporting C-Suite or other executive level management individuals.
• Excellent communication skills – written and verbal, including business correspondence.
• Excellent time management, attention to detail and organizational skills.
• Proactive problem solver.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required.
• Proficiency with organizing meetings on platforms, including but not limited to: Microsoft Teams, Zoom, Google Meet and GoToMeeting.

Other Requirements

• Must have strong sense of customer service.
• Strong sense of accountability and follow-up.
• Self-motivated.
• Adaptable to change.

About Us

Shuster Financial Group, LLC and Shuster Advisory Group, LLC provide trusted investment guidance informed by extensive research and analysis. We formulate innovative solutions for institutional, hospitals, and governmental clients and deliver comprehensive wealth management services to individual investors.

At Shuster, we are committed to promoting diversity, equity, and inclusion in everything we do. We believe that our differences make us stronger and that a diverse workforce leads to better decision-making and more innovative solutions. We are looking for candidates who share our values and are passionate about creating an inclusive and welcoming environment for all. In this role, you will have the opportunity to work with a team that values your unique perspective and encourages you to bring your authentic self to work every day. You will also have access to professional development opportunities and ongoing support to help you grow in your career. If you are committed to promoting diversity, equity, and inclusion, we encourage you to apply for this exciting