Executive Assistant

SynEnergy is a nationally recognized Mechanical / Electrical Engineering Design Firm located in Denver, Colorado. We are looking for a candidate that wants to join our growing company and work with our great team of passionate professionals.

Our team is hiring an Executive Assistant that will be responsible for supporting the CEO with day-to-day administrative activities. The Executive Assistant is a brand ambassador who will work directly with the CEO to assist her in being a better leader for the company.

We are looking for someone who is detail oriented, has excellent writing and speaking skills, can inspire our team, enjoys a good work life balance and will be a good addition during company game days such as foosball and board games.

Qualifications:

• At minimum 5 years’ experience working in a professional office environment, conducting the tasks as described below.
• Have 5 years of office administrative experience working for senior management.
• At least 5 years of experience utilizing Microsoft WORD to create document templates and formatting documents quickly and effectively.
• Advanced Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, etc.).
• Proficient with creating, modifying, and editing PDFs.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all work performed.
• Ability to maintain confidentiality of sensitive information.
• Ability to type approximately 30 WPM minimum.

Responsibilities:

• Provide administrative support to the Chief Executive Officer (CEO) including manage the CEO's calendar, schedule appointments, and coordinate meetings.
• Prepare, create, draft and proofread documents, reports, and presentations.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Creates and submit expense reports for staff
• Oversee and manage specific projects and initiatives as the CEO directs.
• Assist with customer service inquiries and resolve issues as needed.
• Perform data entry tasks to update and maintain databases.
• Create budgets in Excel Spreadsheets using formulas.
• Collaborate with engineers to ensure smooth communication and workflow.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations and make appropriate decisions.
• Manage office needs including inventory / supplies and other office needs.

What We Offer

• Career Growth
• Professional development training.
• Promotions include raises and competitive bonuses.
• Fun work environment and supportive leadership.
• Working on complex and high-level projects.
• Office is centrally located near the Santa Fe Arts District in Denver, Colorado.
• Work is in person, but we work with flexible schedules (this is not a remote position).

Temporary Position with Potential to Full-time after evaluation period. This is an hourly position only.

Job Types: Part-time, Temporary

Pay: $25.00 per hour

Expected hours: 28 – 29 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

• Are you able to type a minimum of 30 words per minute?
• Are you able to use Adobe to create templates, forms, fillable forms, redactions?
• How many years of experience do you have being an assistant directly for a manager / c-level suite member managing their calendar and day to day activities?
• How many years of experience do you have drafting, writing, proofing, and formatting documents in O365?

Education:

• Associate (Preferred)

Work Location: In person