Executive Assistant

The Guard Alliance Inc. is an industry-leading security guard company based in Concord, California and providing services in a dozen states. Our mission is to provide tailored security solutions that meet the unique needs of our clients across a range of industries. As pioneers in security technology, we aim to set a new standard of quality, reliability, and professionalism in the industry.

Job brief

We are looking for an Executive Assistant to perform a various administrative tasks and support our company’s senior-level managers.

The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have excellent time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Concord, CA 94520: Relocate before starting work (Required)

Work Location: In person