Executive Assistant

Real Estate Executive Assistant

Your Opportunity:

You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as an Executive Assistant. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our consulting team.

Who Develops You: Team Operator

What You're Great At:

You are an organized, methodical and driven professional with a servant leader's heart. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work and your ability to serve others. No task is too great or too small for you - your primary motivation is to support leaders and you do it well.

What You'll Do:

• Support the Team Operator in all aspects of their work including building the business, working with their personal clients, calendar management, and email/correspondence management.
• Provide a world class client experience for clients through phone and email on behalf of the team pre-contract, through contract, and beyond.

• Act as the liaison between your lead and co-brokers, attorneys, escrow companies, and mortgage brokers.
• Get systems and processes in place to standardize real estate business practices
• Schedule and confirm showings for any appointments (recruit, buyers, sellers or investors)

• Prepare listing presentations, CMA's, and other listing content as needed.
• Manage special projects and online systems (like displaying PDFs and booklets without having to print them).
• Manage our leads's social media accounts by creating and updating design templates for social media and internet marketing.
• Manage website content and pages to keep the website fresh and current.
• Create and distribute physical and digital content to clients and vendors within the teams system
• Organize, systemize, and manage the teams databases, which include lead coordination, nurturing, filtering, reporting, and updating.

• Ensure all team receipts are obtained and submitted to the finance team.
• Provide general administrative support including opening and distributing mail, answering phones, maintaining supplies, office equipment, and software.

• Commit to weekly 1:1 coaching sessions, PLACE trainings, and Brivity trainings.
• Keep your lead informed regarding any problems or issues that arise and help to develop solutions.

Skills You Have:

• Team player
• Strong written and verbal communication skills
• Learning based, growth-minded
• Organized
• Knowledge of basic office suite software and calendaring systems
• Excellent time management skills
• Flexible

Preferred Background:

• Ability to write reports, business correspondence, and procedure manuals.
• 1+ years experience in an administrative role
• Previous experience in Adobe Illustrator, InDesign, social media, and website administration, Canva and others is preferred.
• WA Real estate license is not required for this role, but preferred

Other Details:

• Compensation DOE, range from $19.23 to $24.03/ hr
• This role will be full time, in office from Monday to Friday, 8 am to 5 pm (40 hours/week)
• Please be prepared to share a portfolio or multiple examples of your social media work during the interview process

We are excited to meet the person(s) that truly believe they could be a match!