Executive Assistant

We are seeking an experienced and highly organized Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to two attorneys and a paralegal to ensure the smooth operation of our office. The ideal candidate is proactive, detail-oriented, and possesses excellent verbal and written communication skills.

Responsibilities

- Manage calendars for two attorneys and a paralegal, including scheduling phone calls, in-office meetings and Zoom calls

- Manage the firm calendar

- Handle incoming calls, emails, and correspondence

- Assign tasks to staff and attorneys using case management software (Clio)

- Maintain accurate and up-to-date client files

- Maintain a routine schedule of ordering supplies and legal materials

- Prepare agenda for staff meetings

Requirements

- Proven experience as an Executive Assistant or similar role

- Strong organizational skills with the ability to multitask and prioritize tasks effectively

- Excellent written and verbal communication skills

- Proficient in using Microsoft Office Suite (Word, Excel, Outlook)

- Experience with Clio or legal case management software preferred

- Experience with MacOS preferred

- Exceptional customer service skills with a professional demeanor

- Strong computer literacy with the ability to learn new software quickly

Please note that only qualified candidates will be contacted for further consideration.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Work Location: In person