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SalarySplunk is here to build a safer and more resilient digital world. The world's leading enterprises use our unified security and observability platform to keep their digital systems secure and reliable. While customers love our technology, it's our people that make Splunk stand out as an amazing career destination and why we've won so many awards as a best place to work. If you become a Splunker, we want your whole, authentic self, what we call your "million data points". So bring your work experience, problem-solving skills and talent, of course, but also bring your joy, your passion and all the things that make you, you.
Are you organized and love attention to detail? Does making sure multiple leaders stay on top of their game appeal to you? Do you thrive in a fast-paced and continuously evolving environment? Then we have a home for you at Splunk!
As an Executive Assistant at Splunk, you will be responsible for supporting a leader of the Deal Strategy and Execution Team, as well as a leader of the Field Strategy and Operations Team. You have a lot of initiative, and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers, partners, investors, and possess superb communication skills. We highly value those who have a great sense of humor too! This is an ideal position for a talented, career EA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, collaborative environment.
Responsibilities:
In support of two VPs:
- Own all calendar management, including but not limited to; team meetings, one on ones, offsite meetings, partner, and client meetings across global time zones
- Conserve executive’s time by reading and routing email, drafting letters and documents, collecting and analyzing information and initiating meetings
- Own and manage the rhythm of the business, including, but not limited to; agenda management, notes, logistics, follow-ups, and reminding the teams of deliverables and due dates
- Schedule and coordinate logistics for meetings, all hands calls, conferences and special events.
- Process expense reports, and manage purchasing as needed
- Schedule complex domestic and international travel
- Organize, prioritize, and coordinate multiple work streams with demonstrated ability to meet deadlines
- Coordinate with internal and external business stakeholders at all organizational levels to gather information, prepare reports or summaries, and keep the flow of information in motion
- Acts as a liaison for assigned executives relaying and exchanging information with others including, but not limited to; additional members of the administrative community, senior leaders, customers and clients, and other organizations or constituents
- Provide backup support for other EAs or executives
- Collaborate with and across the administrative community as an active and engaged member
- Partner with cross functional partners as appropriate; including but not limited to, Finance, Communications, People [HRBP, Talent Acquisitions etc.] and WorkPlace
- Additional projects/program management to support the organizations needs
Qualifications:
- 6+ years work experience in the capacity of an Executive Assistant supporting and/or reporting to a senior executive
- Extensive experience performing administrative work that requires analysis, initiative, discretion, and independent judgment
- Understands the value of working collaboratively and cohesively with other Executive Assistants
- Demonstrates compassion and empathy while gate-keeping and prioritizing executives’ time
- Displays a high level of self accountability and situational awareness
- Ability to work independently on programs/projects as needed
- Exhibits diplomacy and the ability to represent executives’ in their absence
- Consistently exemplifies strong communication skills and understands the importance of “closing the loop”
- Comfortable with heavy communication via Slack, WebEx Chat, and Microsoft Teams in addition to email and calendar notifications.
- Excellent written and verbal communication skills
- Strong editing skills
- Extremely comfortable with frequent access to confidential information and ability to exercise extreme discretion
- Ability to evaluate and prioritize long task lists/projects, and meet deadlines with little direction in an often highly ambiguous environment
- Strong relationship management skills; ability to build a personal network throughout the immediate org, administrative community, and company
- Strong knowledge of both GSuite and Microsoft 365 Platforms
- Up to 10% travel may be required
Splunk is an Equal Opportunity Employer
At Splunk, we believe creating a culture of belonging isn’t just the right thing to do; it’s also the smart thing. We prioritize diversity, equity, inclusion, and belonging to ensure our employees are supported to bring their best, most authentic selves to work where they can thrive. Qualified applicants receive consideration for employment without regard to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition, genetic information, veteran status, or any other consideration made unlawful by federal, state, or local laws. We consider qualified applicants with criminal histories, consistent with legal requirements.
Note:
Base Pay Range
SF Bay Area, Seattle Metro, and New York City Metro Area
Base Pay Range: $41.54 - 57.12 per hour
California (excludes SF Bay Area), Washington (excludes Seattle Metro), Washington DC Metro, and Massachusetts
Base Pay Range: $37.38 - 51.40 per hour
All other cities and states excluding California, Washington, Massachusetts, New York City Metro Area and Washington DC Metro Area.
Base Pay Range: $33.46 - 46.01 per hour
Splunk provides flexibility and choice in the working arrangement for most roles, including remote and/or in-office roles. We have a market-based pay structure which varies by location. Please note that the base pay range is a guideline and for candidates who receive an offer, the base pay will vary based on factors such as work location as set out above, as well as the knowledge, skills and experience of the candidate. In addition to base pay, this role is eligible for incentive compensation, and may be eligible for equity or long-term cash awards.
Benefits are an important part of Splunk's Total Rewards package. This role is eligible for a competitive benefits package which includes medical, dental, vision, a 401(k) plan and match, paid time off and much more! Learn more about our comprehensive benefits and wellbeing offering at https://splunkbenefits.com.
