Executive Assistant

Foundation Building Materials (FBM) is a leading North American distributor of building materials focused on meeting and exceeding the needs of local construction trades with best-in-class products and services. Based in California, FBM has more than 6,000 employees in more than 300 locations the U.S. and Canada. FBM’s core values – safety first, a focus on customers and team members, honesty and integrity – form the foundation for an outstanding customer experience that is recognized across the industry.
Foundation Building Materials (FBM) is a leading construction materials distribution company serving the commercial and residential construction markets across North America. Committed to excellence, innovation, and the well-being of our employees, FBM provides a wide range of construction products and services to contractors and builders. FBM, is currently seeking an experienced, flexible, and customer service-oriented Executive Assistant to support our President & CEO in the Santa Ana, CA area.
The Executive Assistant at FBM plays a pivotal role in providing high-level, confidential administrative support to our President and CEO. From preparing reports and presentations to managing calendars/travel and coordinating projects, this role requires exceptional multitasking abilities and a commitment to maintaining the highest level of customer satisfaction for both internal and external stakeholders.
Essential Executive Assistant Functions:

• Develop and maintain positive relationships with all divisions and departments within FBM.
• Collaborate with company leaders to prepare, edit, and finalize presentations.
• Manage expense reconciliation processes.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Works closely and effectively with the senior leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Assist with special projects and initiatives as assigned by the executive team.
• Handle sensitive information with confidentiality and discretion.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met efficiently.
• Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Requirements:

• Occasional evening and weekend work may be required as job duties.
• Detailed and deadline oriented.
• Able to effectively prioritize multiple tasks coupled with solid attention to detail.
• Must exhibit excellent written verbal and interpersonal communication skills.
• Travel 5%
• Bachelor's degree preferred.
• Proven experience as an Executive Assistant or similar role, supporting C-level executives.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and discretion when dealing with confidential information.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong problem-solving skills and attention to detail.
• Support our company values in the stated areas of Safety, Customer Focus, Teamwork, Integrity and being a Company of Choice for both employees and customers.
• Other duties may be assigned.

Reports To:
President/CEO
FBM promotes an equal employment opportunity workplace with respect to all categories protected under applicable State and Federal law