Executive Assistant

Your day as the Executive Assistantto our Western President will be both challenging and rewarding. During which, you have the opportunity to create lasting relationships with your team members.
Job Responsibilities:

• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Create/edit Excel spreadsheets and PowerPoint presentations as assigned by President/CEO
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
• Process expense reports
• Screen calls, manage calendars and make travel, meeting, and event arrangements. Conserve executive's time by reading, researching, routing correspondence, drafting letters and documents, and collecting and analyzing information
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Record and maintain meeting minutes and action items
• Draft and proof reports, memos, letters, and other documents. Maintain confidential company and personal information and data
• Uphold a strict level of confidentiality
• File and retrieve corporate documents, records, and reports
• Greet and welcome executives' visitors and determine the best solution for their needs and requests
• Perform general office duties and administrative tasks
• Perform any other Executive Assistant job-related tasks as assigned

Required Qualifications:

• First-rate interpersonal skills
• Adept communication and collaboration skills
• Willingness to provide office support outside normal business hours
• Accomplished analytical and problem-solving skills
• Exceptional organizational and time management skills
• Excellent computer skills, including high proficiency in Microsoft Office software
• Previous experience in an Executive Assistant role

About UES
UES is a national leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental Consulting, Occupational Health & Safety, Virtual Design Consulting, and Building Envelope. With over 3,400 team members across 70+ branches in the United States, UES provides essential engineering services to some of the most prominent and significant projects in the country. As the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021 and 2022, UES is poised to lead our industry into the future.
Our Team Members
Our team members bring unique skill sets, licenses and certifications, and experience to our firm, which diversifies our team and allows us to provide a wide variety of services uniquely grounded in excellence. Our team STRIVES to uphold our core values of safety, teamwork, responsiveness, integrity, value, and excellence to ensure we meet client expectations, support our communities, and build a strong, reliable team. Our UES team members are kind, passionate, and driven, which creates collaborative workspaces and a sense of camaraderie among our team members. At UES, we are eager to hire, teach, and train the next generation of industry leaders and learn from the expertise of each team member who walks through our doors. To learn more about UES, visit teamues.com
Our Benefits
We understand that our team members are the glue that holds our business together. We value the individual contributions of each person, and we show this by offering comprehensive benefits, including medical insurance options, PTO, paid holidays, tuition reimbursement, and so much more. If you have additional questions about our benefits, please contact our Recruitment team at westcareers@teamues.com
Check out our website: UES
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EEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.